Admissions Records Clerk Enrolment Services Bargaining Unit 179
Admissions Records Clerk Enrolment Services Bargaining Unit 179
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Job Description
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The Opportunity
Date Posted: April 16 2025
Posting Deadline: April 30 2025
Department: Enrolment Services
Type of Employment: Permanent FullTime
Group Affiliation: Bargaining Unit 179 Group 4 $38226 $43876 annually)
At Saint Marys University you will be surrounded by a talented and dedicated team of professionals committed to accessibility diversity and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success. We are currently looking to fill the position of Admissions Records Clerk to join our Enrolment Services team.
What we offer
As a team member at Saint Marys we are proud to offer many benefits. Some of these include:
- Competitive compensation
- Comprehensive benefits package
- Defined Contribution Pension plan
- Vacation
- Holiday closure
- Summer hour schedule
- Employee Transit EPass through Halifax Transit
Job Information and Responsibilities
Under the direction of the Assistant Registrar Admissions the Admissions Records Clerk will:
- Prepares and/or edits correspondence relating to applications and entrance scholarships; prepares and/or edits correspondence for the Assistant Registrar Admissions and the Director of Admissions.
- Creates and maintains electronic records for prospective undergraduate students on the Student Information System (Banner) and the digital application record (CRM Recruit).
- Revises computerized information on accepted applicants who withdraw prior to registering; notifies appropriate offices.
- Generates letters labels spreadsheets and data records.
- Generates New Admission statistical reports.
- Generates specialized reports for various internal departments.
- Performs data entry function on the Student Information System and CRM Recruit records.
- Compiles applicant files and ensures all necessary documents are assembled for review by the Director of Admissions Assistant Registrar Admissions and the Admissions Officer.
- Forwards files for transfer students to the Transfer Articulation Office for transfer credit assessment.
- Creates and maintains active and archived transcript files (dating back two years).
- Liaises with other University departments to facilitate the Admissions process.
- Liaises with Agents to ensure applications are processed in a timely manner.
- Liaises with students to ensure proper completion of applications.
- Notifies applicants of outstanding documents.
- Prepares external transcripts for mailing/courier or pick up.
- Provides information to the public by telephone and in person; prepares and sends out information packets.
- Maintains Admissions Records Clerk procedural manual suggests improvements in the Admissions Office procedures and systems to the Assistant Registrar Admissions.
The Collective Agreement can be viewed Here
Experience and Education Requirements
To be the successful Admissions Records Clerk you will have:
- High school plus the completion of a oneyear Community College Diploma.
- Computer training to include but not limited to Microsoft Office (Word Excel and Outlook).
- Minimum oneyear related experience.
- Strong communication and listening skills.
- Comfortable in crosscultural situation.
- Customer Information System experience is considered as asset.
- Working in a university environment is considered an asset.
Application Details
Apply for this opportunity online using our online application system through Career Beacon. Click on Apply Now and complete all required information fields. Qualified candidates should submit the following with their application:
- Resume
- Cover Letter
- Three Professional References
Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.
At Saint Marys University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect we encourage all qualified candidates to apply; however preference will be given to applicants who selfidentify as Black/African Nova Scotians Indigenous peoples racialized persons/visible minorities persons with disabilities and women. If you require accommodations during the recruitment process please contact Talent Acquisition at emailprotected.
A little bit about us
Saint Marys University
Saint Marys University is one of Canadas top primarily undergraduate universities known for its international collaborations leadership in entrepreneurship and research that benefits local and global communities. Our programs in Arts Science Graduate Studies and the Sobey School of Business are among Canadas best and feature professors who are committed to the success of their students. Saint Marys provides our more than 6400 students with a place that fosters possibility excellent research opportunities and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax Nova Scotia on Canadas east coast Saint Marys University is marked by iconic buildings green spaces and fresh ocean air. The Saint Marys University community is committed to a prosperous future for the worlda World without limits.
Learn more about working at Saint Marys University here and follow us on LinkedIn Facebook Twitter and Instagram!
Employment Type
Full-Time
