Director Controllership

Director Controllership

Location: PHO Corporate Office & Toronto Laboratory 661 University Avenue Toronto ON

Department: Controllership

To provide strategic business leadership for the development implementation and management of controllership initiatives within Public Health Ontario (PHO) and aligned with the overall vision mission and goals of PHO. Manage the integrity of all financial information including oversight of the accurate and timely completion and reporting of all financial activities and leadership of backoffice system related projects to ensure a high level of data quality and reporting.

Key Responsibilities

• Responsible for the functional areas: Accounting Accounts Payable Payroll and ERM/Compliance.
• Leads the development of financial reporting and information requirements for PHO; develops and enhances the financial reporting systems and processes to meet the needs of internal customers.
• Leads the financial monthly close and responsible for the monthly reporting of financial operating results.
• Leads the operation of the Enterprise Risk Management (ERM) program and oversees the development implementation and reporting of enterprisewide governance frameworks risk assessment related action items as well as development of relevant internal audit programs.
• Provide periodic reporting to Senior Management and Board/Audit Finance Risk committee members on areas of high risk within PHO and related mitigation strategies.
• Lead the adoption of risk management into all business operations in PHO by creating policies procedures and control assessments in response to identified risks and provide active support on audit and regulatory issues.
• Leads the annual external audit and regular internal control audits.
• Leads the development of a robust compliance program at PHO.
• Leads/reviews and develops Internal Control policies/procedures ensuring sufficient segregation of functions to safeguard assets and to ensure the integrity and accuracy of financial data provided to internal/external users.
• Provides leadership the Research department and financial oversight as it relates to the administration of Third Party Grants.
• Create standardized reporting format for statistical and financial information that builds strong linkages between financials and PHO mandate/strategic plan.
• Ensures financial information for audit financial reporting and cash flows is automated designs and modifies electronic financial management reports using the financial reporting tool.
• Initiates and approves banking transfers and uses signing authority as identified in the Delegation of Authority document.
• Contributes to the development and implementation of the departments mandate and operating procedures by taking a significant role in the identification of new projects that fit PHOs mandate.
• Manages PHO payroll function which includes review of processes policies and controls as it relates to payroll processing.
• Manages PHO corporate credit card programs (purchasing card and travel cards); oversees issues use and related reporting; Leads SharePoint initiatives that enable increased electronic workflow and single Point storage.
• Leads a variety of special projects focused on process improvement.
• Manages and directs staff to ensure congruence with PHOs internal policies and procedures professional standards Collective Agreement requirements and other relevant standards legislation or regulations including: providing direction and leadership in the implementation of new techniques and standards; assigning staff and implementing work/vacation schedules; setting clear responsibilities and objectives and evaluating performance; advising on training needs participating in recruitment and selection of staff; dealing with disciplinary issues and responding to grievances in conjunction with PHOs Human Resources management programs.
• Represents senior leadership on appropriate committees and work teams to advance PHO activities and to ensure broad external stakeholder input where appropriate: e.g. Senior Leadership Committee Privacy Subcommittee etc.
• Assists with the preparation of financial materials for Audit and Finance Standing Committee of the Board.
• Manages the development and delivery of training programs on controllership across PHO.
• Manages collaborative working relationships internally and externally; participates/chairs corporate meetings/committees.
• Other duties as assigned.

Knowledge and Skills

• Solid understanding of information management frameworks and principles business intelligence as well as key enterprise processes and tools that support effective decision making.
• A track record of responsiveness in solving customer challenges.
• Knowledge of Generally Accepted Accounting Principles (GAAP) with business analysis skills and knowledge of financial and related organizational systems to develop and coordinate budget reporting activities within PHO.
• Skilled in managing and delivering multiple projects to enable decisionmaking and measurement of results.
• Knowledge of and proficiency in the use of various computerized accounting systems (particularly AccPac Prophix and of MS Office software including Word Excel PowerPoint Outlook SharePoint Visio and presentation applications. Skills/ability to manage coach and mentor professionals within the team and within crossfunctional teams.
• Strategic capacity to think work and communicate across a system both vertically and horizontally and build exceptional relationships.
• Knowledge of and proficiency in the use of various computerized accounting systems and MS Office software including word processing spreadsheets Excel PowerPoint Outlook SharePoint Visio and presentation applications.
• Awareness of government directions sensitivities and relationships; can work with ambiguities.

Education and Experience

• An undergraduate degree in accounting or business administration with preference for a post graduate degree.
• A professional designation (CPA CA CMA CGA).
• A minimum of seven years controllership experience with a large complex servicebased organization preferably within a healthcare environment.

Attributes and Competencies

• Oral communications skills to manage working relationships at all levels within and outside PHO; facilitate groups and deliver learning/training sessions and presentations to staff on Full Cost Financial Reporting Position Control Reporting.
• Written communication skills to prepare briefing notes letters presentations and a wide variety of other materials including policies/procedures on business processes educational material forecasts in standard and nonstandard formats such as electronic financial management reports Third Party Funds and financial reports for Government agencies.
• Interpersonal consultation team building and relationship management skills to work with other members of the Finance team; interact with all levels of management staff and clients using discretion and diplomacy; interpret/translate specialized information/concepts to nonfinancial staff; facilitate learning/training sessions; make presentations; participate on corporate meetings committees and/or working groups.
• Develops and enhances reporting systems and processes to meet PHOs internal customers needs.
• Provides subject matter expertise in the interpretation of clients monthly/quarterly financial and operational operating results to inform decision making.
• Contributes to the development and implementation of the departments mandate and operating procedures by taking a significant role in the identification of new projects that fit PHOs mandate.
• Ensures that financial information for audit financial reporting and cash flows is automated timely and meaningful to enable decision making and to meet the Boards requirements and PHOs third party/government reporting responsibilities.
• Approves new technologies that can improve processes within Finance operations.
• Manages and directs the department/unit staff.
• Provides coaching guidance and feedback to develop the skills and performance of team members within Finance/the Financial Planning & Analysis Unit.

Duration: Permanent

Hours of Work: Full time 36.25 hours per week

Compensation Group: Director

Posting Date:

Closing Date:

Please note: applications will be received no later than 11:59pm on the date preceding the closing date as indicated on the Job Requisition.

Note: Internal candidates will be considered first.

While we thank all applicants for their interest only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only and not for any other purpose.

PHO is committed to ensuring equity in employment. Our goal is to create a diverse inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals. Any candidate who requires a job posting in an alternative format may email a request to Once an applicant has been selected for an interview they can inform PHO about any accommodations they may require at any stage of the interview process.