Executive Assistant
Executive Assistant
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Job Description
WEM Civil is a leading civil contractor in NSW known for our expertise in residential industrial and infrastructure projects throughout Greater Sydney the Illawarra and Hunter Regions.
At WEM Civil our core values teamtrustcustomer first andlegacy are at the heart of everything we do. We are dedicated to fostering a supportive and empowering work environment where every team member has the opportunity to thrive.
Opportunity
WEM is excited to offer a rewarding opportunity for an experienced Executive Assistant to join our growing team in Bella this pivotal role youll act as a trusted partner to our Executive Team including the CEO CFO and Executive Chairman.
This dynamic position goes beyond traditional admin support offering the chance to lead executive coordination drive internal communications deliver highimpact events and champion community engagement initiatives.
This is a 12month maternity leave contract with strong potential for a longerterm role as our business continues to grow. If youre highly organised proactive and thrive in a fastpaced environment wed love to hear from you.
Key Responsibilities:
- Provide highlevel executive and personal support to the CEO CFO and Executive Chairman ensuring seamless daily operations and prioritisation of strategic objectives.
- Manage complex diaries email inboxes travel arrangements and confidential communications with discretion and efficiency.
- Coordinate internal and external meetings ensuring agendas are set logistics are managed and the CEO is wellprepared with briefing materials.
- Draft highquality correspondence executive reports presentations and key business documents on behalf of the Executive Team.
- Attend senior leadership and board meetings capturing and distributing clear actionable meeting minutes.
- Plan and deliver endtoend employee and client eventsmanaging everything from concept and logistics to budgets stakeholder engagement and event .
- Serve as WEMs key representative for community partnerships and philanthropic initiatives such as the Sydney Childrens Hospital by coordinating corporate donations sponsorships and employee volunteer engagement.
- Lead the Community pillar within WEMs Sustainability Working Group driving the delivery of meaningful initiatives that strengthen our social and community connection.
- Act as the key point of contact for WEMs external marketing partners to ensure consistent branding and messaging across all campaigns maintaining alignment with WEMs values vision and brand standards.
- Provide leadership to the Receptionist/Office Coordinator through mentorship performance oversight and workflow management.
We Are Looking For Someone Who Has:
- Demonstrated experience in providing highlevel executive support to Csuite or senior leadership with a strong track record of managing complex schedules communications and administrative functions.
- Exceptional organisational skills with a proven ability to prioritise tasks manage multiple deadlines and adapt quickly in a fastpaced evolving environment.
- Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and familiarity with digital collaboration tools such as SharePoint and Teams.
- Outstanding written and verbal communication skills with the ability to draft professional correspondence reports and presentations and communicate effectively with internal and external stakeholders.
- Strong interpersonal skills with the ability to establish and maintain trusted working relationships across all levels of the business and with external partners.
- Excellent time management and forward planning abilities with a proactive and solutionoriented mindset to anticipate needs and address challenges before they arise.
- Skilled in the preparation of highquality presentations and business reporting ensuring information is accurate clear and visually engaging.
- High level of discretion and sound judgment consistently maintaining confidentiality and professionalism when handling sensitive information
- Confident working in close partnership with executive leadership demonstrating initiative resilience and strong stakeholder engagement across diverse audience
- Applicants must be authorised to work in Australia.
WEM Team Benefits:
- Competitive Remuneration: Salary package aligned with your skills and experience.
- Financial Incentives:Enjoy paid income protection insurance and earn up to $1000 for every successful referral through our employee referral program.
- Community Impact:Get involved with our partnerships supporting organisations such as the Black Dog Institute and Sydney Childrens Hospitals Foundation helping us give back to causes that matter.
- Wellbeing Support:Access to our Wellness Program offering confidential support for your mental health and wellbeing.
- Culture & Connection:Be part of a vibrant supportive team culture with regular social events team celebrations and reward and recognition programs that spotlight our people.
- Learning & Growth:Unlock your potential with ongoing training mentoring and career development opportunitiesincluding access to our Leadership Development Pathway.
Want a glimpse into life at WEM
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WEM Civil is proud to be an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where everyone feels valued and empowered to succeed.
Employment Type
Contract
