Administrative Sr Officer Common Ground USA
Administrative Sr Officer Common Ground USA
Posted on :
21-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
21-04-2025
Job Description
We are a dynamic motivated and diverse team committed to working across divides to generate locallyrooted responsive and sustainable solutions to some of the nations most seemingly intractable issues. Our team is based across the US and represents our Dignity for All approach from the inside out. The Administrative Officer would engage with all CGUSA team members working most closely with CGUSAs Executive Director who drives our strategy leads our team and engages media partners funders and other external stakeholders.
Position Summary:
The Administrative Officer provides highlevel administrative and strategic support to the Executive Director working daily to strengthen operational efficiency and advance organizational goals. This is an ideal role for a professional with prior experience supporting senior executives in a fastpaced environment who is passionate about creating change and supporting programming to lower the heat and empower citizens at the intersection of democracy advocacy and collaboration.
Responsibilities:
- Manage the Executive Directors inbox prioritizing communications directing emails and drafting responses.
- Organize and manage calendars schedules and appointments providing advanced notice and necessary details.
- Coordinate travel arrangements and logistics for inperson and virtual meetings.
- Prepare and reconcile expense reports with accuracy and timeliness.
- Maintain and update contact lists and records.
- Organize and support meetings including scheduling preparing materials notetaking and followups.
- Build and maintain strong relationships with internal and external stakeholders ensuring professional and effective communication.
- Draft and edit correspondence for key stakeholders including Funders and Board of Directors communications.
- Coordinate team meeting agendas and logistics for events such as offsites and strategic planning sessions.
Administrative Support
Operations and Systems Support
- Manage office tasks including maintaining records and liaising with vendors.
- Support the adoption and integration of operational systems to improve team productivity.
- Monitor and optimize daytoday processes to increase efficiency.
- Prepare presentations briefing materials and summaries for the Executive Director.
Other Contributions
- Tracks news events media and social media relevant to the teams priorities.
- Attends events and briefings and synthesizes information for sharing.
- Provides logistical and administrative support for CGUSA programming and events.
- Supports briefings written products and strategy development through activities such as desk research copy editing coordinating signons scheduling working group meetings and sharing materials.
- Gathers monitoring and evaluation data as assigned.
- Ensures information and knowledge are captured in trackers and systems.
- Provides recordkeeping support for budget tracking including completing required timesheets and adhering to organizational policies.
- Responds to questions and policy and outreachrelevant requests in a timely and customerserviceoriented fashion.
- Supports the development and of organizational initiatives and strategies including participating in voluntary committees and discussions.
- Other duties that are broadly in line with the above key contributions as assigned.
Competency Behavior Indicators (Knowledge Skills and Abilities)
- Initiates brainstorming or problemsolving meetings. With time in the job develops skills for analyzing and communicating program successes and failures; reports lessons learned to the team and other members
- Demonstrates appreciation for diversity of thought. Builds crossfunctional relationships with other functional departments.
- Demonstrates adaptability and willingness to confront and change own ideas and preconceptions with resiliency and flexibility making changes based on new information and diversity of thoughts.
- Drafts team documents briefing materials and presentations.
- Applies standards identifies areas for standardization and coordinates across functions from a multicultural perspective that reflects consideration of other cultures viewpoints and approaches.
- Takes into account the environmental landscape assesses ones own and others viewpoints in their environment and proposes solutions from an ethical perspective.
- Recognizes the options available for solving problems conducts analyses and calculates metrics and other technical tools to support informed decision making.
- Conducts Quality Control of team documents briefing materials presentations and
- systems data. Carefully reviews and checks the accuracy of information in work reports
- management information systems or with other individuals and groups. Checks the
- accuracy of ones own and others work. Proactively informs management of potential
- risks and concerns; suggests resolutions.
- Independently prioritizes time to reach deadlines and reaches end results of assignments with ability to accomplish multiple steps with limited to no supervision.
- Remain alert and responsive to any safeguarding risks acquire relevant knowledge and skills that will enable you to promote strong safeguarding practices understand the safeguarding policy and procedures and conduct yourself in a manner consistent with the Safeguarding Policy.
Desired Qualifications
- Strong administrative and organizational skills with the ability to adapt to a dynamic environment.
- Proven ability to handle sensitive and confidential information with professionalism and discretion.
- Excellent written and verbal communication skills.
- Collaborative working style and ability to engage with diverse constituencies.
- Experience with budgets reconciliation and financial reporting preferred.
- Passion for CGUSAs mission and values with a commitment to fostering collaboration across differences
Type and Nature of Contacts
- Routinely coordinates with colleagues and consultants onsite and in the field and
- resolves problem situations with tact.
- Represents as assigned selected programs or projects and other organizations including donors vendors and partners.
- Interacts with the CGUSA and global Search staff
Education and Experience
- Bachelors degree (BS/BA) with minimum 7 years experience; ideally with 23 years of experience supporting directors or senior executives.
$65000 $78000 a year
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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