Back Office Supervisor - Arcadia OHNS Clinic - Full Time 8 Hour Days Exempt Non-Union

The Back Office Supervisor performs complex and varied administrative and clinical assignments. Serves as a personal contact for physicians staff and outside departments in order to address problems issues or concerns that require attention. Assists in management of clinical unit operations. Reports to the Manager and/or Director of the department/unit. This position supervises clinical staff including Medical Assistants LVNs and RNs.

Essential Duties:

• Serves as Back Office Clinical Supervisor. Supervises at least two fulltime staff or the equivalent coordinates personnel actions including but not limited to performance evaluations timeoff requests staff disciplinary actions hiring and terminating staff.
• Serves as a personal contact for physicians staff and outside departments in order to address problems issues or concerns that require attention.
• Generates Daily Room/Staff Assignments. Arranges for staff coverage as needed.
• Trains all clinical staff to ensure compliance with hospital policies.
• Oversees Special Programs/Projects for the Department including but not limited to USC Workers Compensation Program Hepatitis B Program TB Testing Program Remote Coumadin Monitoring Program and Medical Surveillance Program.
• Acts as liaison between supervisor and his/her subordinates for communicating information assignments priorities and special requests. Monitors status of pending items and followsup as needed.
• Ensures that exam rooms and treatment areas are supplied and maintained adequately by support personnel.
• Promotes security by alerting appropriate personnel for safety fire and other unsafe situations. Reports any unusual occurrences to supervisor. Responds to emergency situations using standard emergency protocols and procedures.
• Participates in monitoring and evaluating the quality and appropriateness of patient care. Contributes objective data regarding performance of other clinical staff members as requested.
• Maintains a safe environment in accordance with standards policies and safety regulations. Ensures compliance with infection control policies.
• Recognizes changes in the patients physical and mental condition takes appropriate action by notifying physician and/or nursing supervisor.
• Under the direction of a physician and operating within the scope of their practice triages patient phone calls and provides guidance and direction to inquiries per protocols.
• Performs other duties as assigned.

Required Qualifications:

• Req Specialized/technical training Graduate of an accredited Medical Assistant Licensed Vocational Nursing or Registered Nursing Program required

• Req Office management combined with experience in general administration.

• Req Excellent skills in use of personal computer software programs including but not limited to MS Word PowerPoint and Excel
• Req Demonstrates ability to work independently with minimal direction and supervision.
• Req Organization/time management skills.
• Req Committed to excellence in patient care and customer service.
• Req Demonstrates ability to utilize effective appropriate and diplomatic oral and written communication skills.

Preferred Qualifications:

• Pref Bachelors Degree Degree in a related field

Required Licenses/Certifications:

• Req Certified Medical Assistant CMA OR LVN by Nursing Board; OR RN by Nursing Board.
• Req Basic Life Support (BLS) Healthcare Provider from American Heart Association
• Req Fire Life Safety Training (LA City) If no card upon hire one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone ator by email at. Inquiries will be treated as confidential to the extent permitted by law.

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