Administrative Assistant 4 - Advanced Training Division

In addition to the base salary listed above employees assigned to a permanent duty station in King County will receive 5 premium pay added to their base salary.

The Opportunity:

The Washington State Criminal Justice Training Commission (WSCJTC) is seeking a confident administrative professional with excellent communication and strong supervisory skills to serve as an Administrative Assistant 4 with the Advanced Training Division (ATD). This position plays a vital role in supporting ATD and ensuring its smooth and efficient operation. The primary responsibility includes supervising assigned Program Specialist 2 staff ensuring they receive the necessary training and resources to manage their assigned program effectively. Additionally this role provides critical support to the division through project coordination and tracking travel arrangements and purchasing needs. These administrative duties are essential in serving WSCJTC staff and stakeholders who rely on the divisions services. If this work sounds fulfilling to you and you meet the requirements listed below we encourage you to apply!

The WSCJTC offers outstanding medical and dental benefits a choice of state retirement programs including a defined benefit pension plan and advancement opportunities.

At the WSCJTC we value the importance of creating an environment in which all employees feel respected included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures backgrounds and perspectives whilefostering growth and advancement in the workplace.

Duties Include (but are not limited to):

• Supervise all Program Specialist 2s assigned to ATD including planning leading organizing and overseeing their work through training advising and mentoring.
• Collaborate with program managers to assess program needs delegate tasks efficiently and provide proactive support for managers.
• Complete yearly Performance and Development Plan (PDP) evaluations and maintain supervisory files on each employee to evaluate performance accurately.
• Coordinate projects by overseeing the divisions longterm calendar monitor progress toward a goal and set/update timelines as they relate to reporting structures.
• Oversee the divisions webpage and online content.
• Serve as the point of contact for schedule meetings classes projects and other assignments.
• Monitor and prepare data for inclusion in reports statistical analysis and financial requests.
• Review and update the divisions Standard Operating Procedures (SOP) for efficiency accuracy and best practice.
• Arrange travel accommodations review and submit travel requests track assigned invoices and supervise the of archiving paper and electronic files to meet agency policies and state law.
• Serve on hiring panels for administrative positions throughout the agency as needed.

Required Qualifications/Experience:

• At least four 4 years of progressively responsible experience in professional office clerical or general administrative work. Formal education may substitute year for year for experience.
• At least two 2 years of lead worker supervisory or managerial experience.
• Demonstrate positive interpersonal and customer service skills to courteously deal with and to establish and maintain effective working relationships with Commissioners coworkers stakeholders and the public.
• Ability to work in a busy environment with constant interruptions and distractions. Ability to multitask adapt to changing priorities and meet set deadlines.
• Strong organizational and analytic skills with strong attention to detail required.
• Initiative to take action and be selfmotivated. Ability to make independent decisions using sound judgement and completes tasks independently with minimal supervision.
• Ability to communicate in a professional manner both orally and in writing. Must understand and follow oral and written instructions.
• Must be able to learn agency operating procedures and must be able to interpret apply and explain all applicable rules and regulations.
• Ability to maintain confidentiality of restricted or private information and records. Effectively handle sensitive matters.

Preferred/Desired Qualifications:

• Bachelors degree in business administration public administration or a closely allied field. (Degree must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA) or foreign equivalent.
• Must be professional personable and exercise good judgement when dealing with customers clients and executives.
• Must possess excellent verbal written presentation and interpersonal skills essential for strong decision making and problem solving.
• Must be able to maintain confidential information multitask be highly organized have strong problemsolving skills work independently and show initiative.
• Must have PC Microsoft Office Suite skills.

How to Apply:
Applications for this recruitment will be acceptedelectronically through NeoGov. Simply click the green Apply button in the upper righthand corner to get started.

Please attach the following to your online application:

• A chronological Resume outlining your experience to date.
• A Letter of Interestdetailing your qualifications and why you believe you are the best person for this role and
• A minimum of three 3 professional references who can attest to your work performance technical skills knowledge base and jobrelated competencies.

We are looking for evidence in your application materials that you have the experience skills and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to an interview. Carefully review your application before submitting. All information may be verified and documentation may be required.

The initial screening will be solely based on the contents and completeness of the application materials submitted.

Veterans Preference
Applicants who meet the required qualifications for the position and wish to claim Veterans Preference MUSTattach a copy of their DD214 or other verification of military service. Pleaseblackout any personally identifiable data such as social security numbers. For additional information on Veterans Preference and guidance on how to determine if you are eligible clickhere.

We thank you and are grateful for your service!

Contact Us:
If you have questions contact Human Resources at.

WSCJTC is an equal opportunity employer. Women racial and ethnic minorities persons of disability persons over 40 years of age disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact the listed recruiter. WSCJTC does not use the EVerify system. For more information please visit