Associate Director Clinical Resource Management

At Gilead were creating a healthier world for all people. For more than 35 years weve tackled diseases such as HIV viral hepatitis COVID19 and cancer working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the worlds biggest health challenges and our mission requires collaboration determination and a relentless drive to make a difference.

Every member of Gileads team plays a critical role in the discovery and development of lifechanging scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions and were looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future you are the key driver in evolving our culture and creating an environment where every employee feels included developed and empowered to fulfil their aspirations. Join Gilead and help create possible together.

Job Description

Gileads mission is to discover develop and deliver therapies that will improve the lives of patients with lifethreatening illnesses worldwide. Business Strategy & Operations (BS&O) in the Clinical Trial Capabilities (CTC) function plays a key role in managing strategic initiatives and providing critical businessenabling capabilities in the Clinical Operations organization.

The Associate Director Clinical Resource Management is accountable for the endtoend resource management process for Clinical Operations. You will perform portfolio and resource data analysis resource modeling forecasting and provide insights resource recommendations and reporting to enable highquality timely planning and strategic decisionmaking regarding headcount utilization and capacity planning at an organizational level. You will play a key role in partnership with the Clinical Operations Leadership Team in the workforce planning process to maintain appropriate headcount levels and skillsets across Clinical Operations in alignment to the demand and financial plan.

You will also serve as the Clinical Operations liaison for technical and systems planning and troubleshooting. As assigned you may also participate in strategic resourcerelated initiatives of increasing complexity which may include managing subteams and will be expected to play an active role in developing analytical planning and decisionmaking frameworks methodologies approaches models and other tools that can benefit multiple team members.

This position is Site Based in Foster City CA three days per week (Tues Thursday).

RESPONSIBILITIES:

Candidates need to be proficient in Planisware to progress forward in consideration for this role.

Accountable for resource management process guidance and tools across Clinical Operations including continuous monitoring and implementation of process improvements as needed.

Actively participates and provides expertise to enable the optimization of Planisware as the enterprisewide system and serving as a change agent for Clinical Operations.

Acts as the lead Planisware/resource management subject matter expert in Clinical Operations.

Monitors to ensure Clinical Operations compliance of the process data accuracy and reporting.

Creates insightful reports presentations and forecasts that allow for actionable strategic decision making by the Clinical Operations Leadership Team.

Partners closely with the Clinical Operations Leadership Team to identify and track current and future personnel resource needs and assignments on a realtime basis including identification of personnel availability to leverage across the organization.

Provides guidance and recommendations based on data of the future resource needs for governance latest estimate process etc. for Clinical Operations functional areas as needed. This role is the consultant to the business on all things resourcing related.

Partners with the Clinical Operations Leadership Team to develop mitigation plans to address gaps in demand and capacity and forecast vs baseline.

Performs continuous risk analysis. Tracks and provides routine and ad hoc trending assessments. Identifies potential risk to operational needs and escalates to the Clinical Operations Leadership Team.

As assigned provides planning and decisionmaking support to other CTC BS&O team members Clinical Operations Leadership Teams and Clinical Operations Resource Subject Matter Experts including supporting key portfolio processes and analytical needs. May also directly own BS&O deliverables for assigned teams or projects.

Works with crossfunctional groups to evolve portfolio and resource planning and strategy approaches methodologies analytics systems and tools to optimize Clinical Operations resource management.

Makes recommendations that consider tradeoffs to create an integrated resource plan that aligns with strategic objectives and supports business decisions.

As assigned provides recurring and ad hoc analytics insights recommendations and reporting to various crossfunctional teams leadership teams Development Operations and committees.

Manage subteams involved in Clinical Operations resource planning and decisionmaking.

Works with other CTC BS&O and Clinical Operations team members and crossfunctional teams and leaders to define the analytical planning and decisionmaking process and approach for resource management in Clinical Operations.

As appropriate analyzes models and forecasts internal and external data to derive structure and present key insights and recommendations that inform short and longterm resource planning and decisionmaking.

May manage task assignments and output quality of others supporting their work; coordinating input and resources across multiple business areas.

Ensures own work complies with established practices policies and processes or other requirements. Provides accurate and thorough input and recommendations into resource plans required to complete own deliverables. Tracks resources to ensure compliance with agreed resource allocation including budgets.

Knowledge and Other Necessary Skills

Strong leadership presence with demonstrated ability to lead without authority and influence stakeholders and/or teams.

Demonstrated ability to be a fast learner.

Demonstrated ability to be flexible and adaptable to change to move between deliverables easily and provide support/expertise where needed.

Demonstrates strong selfdirection and initiative working autonomously within established parameters and proactively anticipates and resolves roadblocks

Proven analytical abilities as demonstrated through past experience including quantitative modeling and complex problemsolving.

Has significant industry knowledge including knowledge of drug development clinical trial management decision analysis business strategy

Demonstrated ability to lead and influence projects and/or initiatives.

Strong interpersonal skills and understanding of team dynamics.

Strong communication and organizational skills.

Strong negotiation and conflict resolution skills.

Advanced knowledge and skill with Microsoft Excel Planisware (including Timeline and Named Resource Allocation functionality) and other key tools used for business analysis modeling and forecasting.

When needed ability to travel (limited).

Basic Qualifications:

Bachelors Degree and Ten Years Experience

OR

Masters Degree and Eight Years Experience

OR

PhD and Two Years Experience

Preferred Qualifications:

PhD with 2 years relevant analytical experience in life sciences.

MA / MS / MBA with 8 years relevant analytical experience in life sciences.

BA / BS with 10 years relevant analytical experience in life sciences.

Where applicable multiple years analytical experience in life sciences resource management including experience working with crossfunctional project teams and leadership teams

Experience working with various resource management methodologies data processing frameworks and analytical modeling forecasting and reporting tools to derive and present targeted resource/data insights.

Proven effectiveness delivering timely targeted meaningful and highquality analyses and insights to enable robust business decisions.

Clinical trial management background is preferred and project management experience is a plus.

Experience influencing facilitating decisionmaking and presenting to crossfunctional teams and a seniorlevel audience is strongly preferred.

People Leader Accountabilities

Create Inclusion knowing the business value of diverse teams modeling inclusion and embedding the value of diversity in the way they manage their teams.

Develop Talent understand the skills experience aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow develop and realize their purpose.

Empower Teams connect the team to the organization by aligning goals purpose and organizational objectives and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem.

For additional benefits information visit:

Eligible employees may participate in benefit plans subject to the terms and conditions of the applicable plans.

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Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment and is dedicated to fostering an inclusive work environment comprised of diverse perspectives backgrounds and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race color religion national origin sex age sexual orientation physical or mental disabilitygenetic information or characteristic gender identity and expression veteran status or other nonjob related characteristics or other prohibited grounds specified in applicable federal state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact for assistance.

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For Current Gilead Employees and Contractors:

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