Accounting and HR Administrator
Accounting and HR Administrator
Posted on :
21-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
21-04-2025
Job Description
Position Summary
The Accounting & HR Administrator manages payroll bookkeeping and HR administration ensuring accurate financial records and compliance. Responsibilities include processing payroll handling invoices managing accounts payable/receivable and overseeing hiring and termination paperwork. This role supports financial operations and workforce management in a fastpaced construction environment.
Primary Duties and Responsibilities
- The essential functions include but are not limited to the following:
- Process weekly payroll for hourly steelworkers and foremen (based on timecards).
- Process biweekly payroll for salaried employees.
- Track hours overtime deductions and payroll taxes.
- Ensure compliance with labor laws and tax regulations.
- Generate and send client invoices based on project milestones or contract terms.
- Process vendor subcontractor and equipment rental payments.
- Reconcile bank statements and maintain financial records.
- Assist in tracking job costs budgets and expenses.
- Maintain accurate records for audits and endofyear reporting.
- Meet with the President weekly to review cash flow AP strategy and AR followups.
- Assist with financial audits and compliance reporting.
- Maintain and update Cash Flow Management models.
- Prepare and update AR and AP reports.
- Track and report KPI metrics for Sales Operations and Project Management.
- Provide the President with monthly financial reports including the Income Statement and Balance Sheet.
- Update the Labor Burden Overhead Absorption and Breakevenmodels monthly adjusting for staffing indirect/direct cost and revenue changes.
- Work with the Estimating Manager and/or President to verify and update pricing in the estimating tool.
- Liaise with the Project Management Manager on invoicing at the end of each project phase.
- Ensure accurate job cost data is updated in Project Management software and/or QuickBooks Online.
- Work with the Estimating Manager and/or President to align labor burden and overhead absorption data with estimating and job costing.
- Handle new hire paperwork (tax forms direct deposit benefits setup).
- Maintain employee records (certifications work authorizations compliance documents).
- Process termination paperwork and ensure compliance with company policies.
- Administer and manage the401(k) plan including employee enrollments contribution changes and compliance reporting.
- Overseecompanyprovided health insurance handling employee enrollments changes and coordination with the insurance provider.
- Work with the insurance company toprovide workers compensation documentation ensure claims are processed and submit premium payments.
- Track workers compensation claims and safety compliance.
- Maintain and update qualifications and certification records for labor staff related to equipment operation.
- Assist the Field Operations Manager with coordinating staff training programs and tracking training completion.
- Ensure all labor personnel have completed necessary training and certifications before operating equipment or engaging in specific tasks.
- Coordinate hiring needs with management including subcontractor engagement.
Accounting and Payroll
Payroll Processing
Accounts Payable & Receivable
Financial Tracking & Reporting
Financial Reporting & Cash Flow Management
Estimating & Project Management Support
Human Resources Administration
Employee Onboarding & Offboarding
Employee Benefits & Insurance Management
Workforce Management
Qualification
- High school diploma or equivalent (required). Associates or Bachelors degree in Accounting Finance Business Administration or a related field (preferred).
- 3 years of bookkeeping and payroll experience (preferably in construction manufacturing or a similar industry).
- Experience with QuickBooks Online and payroll processing software.
- Experience with project management software (preferred).
- Strong understanding of accounting principles including accounts payable accounts receivable and payroll processing.
- Ability to manage HR administrative tasks such as onboarding employee records and compliance.
- High attention to detail to ensure accuracy in payroll invoicing and financial reporting.
- Effective time management skills to meet payroll invoicing and reporting deadlines.
- Proficiency in QuickBooks Online Microsoft Excel and payroll processing software.
- Strong communication skills to interact professionally with employees vendors and management.
- Problemsolving ability to resolve payroll discrepancies invoicing issues and HR concerns efficiently.
Education
Experience
Skills and Competencies
$55000 $65000 a year
Required Experience:
Unclear Seniority
Employment Type
Part-Time
Key Skills
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