Crime Victims SpecialistLegal Assistant
Crime Victims SpecialistLegal Assistant
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$ 3966 - 5267
1 Vacancy
Job Description
PLEASE NOTE: Salary is dependent on experience. Yamhill County typically hires between steps 14
Yamhill County hasone regular fulltime position for a Crime Victim Advocate/ Legal Assistant. This is a hybrid fulltime position working as a Legal Assistant and Crime Victim Specialist. The employee Independently performs a variety of specialized legal support duties of a complex clerical nature with unique specialized training and skills. The position is distinguished from other clerical positions by the degree of specialization and technical considerations in two separate fields. Provides information emotional support and ongoing services to victims of crimes and their families. Requires use of independent discretion and judgment.
SUPERVISION RECEIVED:
Work is performed under the general supervision of the Office Administrator and Director of Victim Services who evaluates performance for quality of results achieved. Work is performed with considerable independent judgment based on department procedures and state law.
SUPERVISION EXERCISED:
Although supervision is not always a function of this position the employee may direct other staff occasionally.
DUTIES AND RESPONSIBILITIES INCLUDEESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION. DEPENDING ON ASSIGNMENT THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES:- Performs intake functions on all incoming cases referred to the office.
- Enters new cases accurately and completely into our Case Management system.
- Ensures proper paperwork is included with the intake packet and follow up with agencies if documentation is not received.
- Completes Criminal History checks.
- Issues subpoenas for court hearings confirms service and schedules trial prep meetings for DDAs.
- Compose and proofread a variety of legal documents from transcription rough draft or verbal instruction. Examines legal documents for accuracy.
- Backup to other positions as needed.
- Special projects as assigned to meet the needs of the office.
- May providespecialized crisis and trauma intervention to victims of crime.
- Provides complete ongoing advocacy; including but not limited to explaining criminal justice system processes and procedures to victims upholding victims rights providing case information court accompaniment safety planning problemsolving liaison and advocacy with the prosecutor or other agencies.
- Provides assistance with protective orders impact statements restitution and compensation claims.
- Coordinates meetings with prosecutors and law enforcement providing emotional support and advocacy during those interactions.
- Establishes and maintains contact with victims in person by telephone and in writing.
- Performs assessment of victims needs.
- Exercises independent judgment to identify services providing referrals to appropriate community resources.
- Maintains case information creating and updating data entries.
- Works as Receptionist.
- Performs clerical support to felony caseload.
- Completes data entry on case events into the case management system.
- Prepares legal documents including accusatory instruments affidavits subpoenas and complex motions/orders from rough data.
- Complete the discovery process as required.
- Complete closure of cases within the case management system per office policy.
- Conducts legal research and drafts legal documents for review by attorney as instructed.
- Completes special projects as assigned by the Office Administrator or District Attorney.
- Performs other duties as assigned by the District Attorney Director of Victim Services or Designee.
- Complete the discovery process as required with minimal supervision.
The Benefits
Yamhill County offers generous employee benefits:
- 15 paid holidays per year.
- 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8hr day).
- PERS (Public Employee Retirement System) 100 employer funded contributions.
- Full health benefit offerings with employee premiums starting as low as $58.82/month for 2024 to2025 plan year. *
*Subject to the AFCSME Collective Bargaining Agreement 7/1/2023 6/30/2026.
Employees must be able to perform the essential functions of this classification with or without accommodation.
Yamhill County has approximately 109000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley within proximity to the Oregon Coast the Portland and Salem metropolitan areas and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits appeal and superior quality of life found in a smalltown community while enjoying active social and cultural lifestyles found in larger metropolitan areas.
Required Information
Under the provisions of the Immigration Reform and Control Act of 1986 any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I9 and the EVerify Program.
Yamhill County is an Equal Employment Opportunity Employer and values diversity.
All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race religion gender sexual orientation national origin age marital or veteran status medical condition or disability or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet.
Some positions require a criminal history check and a review of driving record. All County positions require regular prompt and consistent attendance.
Accommodation Under the Americans With Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources ator via email at.
Veterans Preference
Under Oregon law ORS 408.225408.238 veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify a Veterans Hiring Preference Form MUST be completed and submitted with the application along with other supporting documentation. For the form and information for this process please click here. (Download PDF reader)
If you need assistance with completing an application for employment or with obtaining a Veterans Hiring Preference Form please contact Human Resources ator via email at .
Knowledge Skills and Abilities
KNOWLEDGE OF:
- Legal principles practices and terminology relative to both positions.
- Secretarial and general office procedures including English composition spelling and grammar.
- Confidentiality rules especially those specific to program area.
- Appropriate Agency partners and community resources.
- Current and past Case Management software.
- LEDS CJIS AXON ODYSSEY EFILE LOIS etc.
- Victims rights and police prosecution and court procedures.
- Criminal justice system methods legal principles practices and terminology relative to specific functions of the position.
- Empathetic listening techniques.
- Confidentiality rules especially those specific to the program area.
- Operation of office equipment computer software and case management systems English composition and basic mathematics as required by the position.
SKILL IN:- Organizing materials and documents.
- Developing and maintaining appropriate relevant professional relationships.
- Effectively communicating orally and in writing.
- Effectively explaining criminal justice system processes and procedures to victims and members of the public.
- Maintaining composure and professionalism with people who are in distress and/or exhibiting irrational or hostile behaviors.
- Providing training instruction and developing a training plan.
ABILITY TO:- Analyze situation and respond swiftly calmly and professionally.
- Interact with the public and coworkers in a pleasant tactful understanding and courteous manner including times under stressful conditions.
- Write concisely and perform administrative tasks including documenting via electronic systems.
- Operate in the Microsoft Windows environment inclusive of using Excel database management and record keeping programs.
- Work independently to complete required intake assignments in a timely and organized manner.
- Complete all assigned tasks accurately and precisely.
- Maintain a high degree of professionalism and confidentiality.
- Attend work as scheduled and/or required.
Minimum Experience and Training/Other Requirements
MINIMUM EXPERIENCE AND TRAINING:
Associates / or Paralegal degree and two years experience directly related to the duties of this position; any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for above. Graduate of the Oregon Basic Victim Advocacy Institute strongly preferred. Bilingual/bicultural strongly preferred.
OTHER REQUIREMENTS:
Ability to secure and maintain a drivers license valid in the state of Oregon or an acceptable alternative means of transportation. May be required to drive a county vehicle. Employees authorized to operate a private vehicle on County business are required to carry a valid drivers license and liability insurance minimums as outlined in ORS 806.070.
Will be subject to successful completion of a background check.Work Environment/Physical Demands
WORK ENVIRONMENT/PHYSICAL DEMANDS SUMMARY:
The incumbent typically works in an office environment and uses a computer telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. The employee will encounter frequent interruptions throughout the workday. The employee is regularly required to walk sit or stand up to 70 of the time talk or hear 100 of the time frequently required to use repetitive hand motion handle or feel and to reach and bend up to 15 of the time. Required to lift up to 20 pounds regularly and 30 pounds occasionally.
Contact with the public in office environments may risk exposure to irrational/hostile behavior contagious diseases or contact with domestic animals.
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. Employees are required to follow any other jobrelated instructions and to perform any other jobrelated duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. Employees are required to follow any other jobrelated instructions and to perform any other jobrelated duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
