Administrative Assistant
Administrative Assistant
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Job Description
Summary Statement
Preferred Qualification
- A degree is not required but candidate must demonstrate proven experience in a clerical or administrative position.
Essential Functions
- Ensuring effective coordination of operational functions such as scheduling events based on multiple calendars and availability and assisting the courts in securing requested language services.
- Creating and maintaining Program databases and spreadsheets reports and other Program documents such as processing invoices.
- Collecting researching compiling or drafting data and other administrative materials to prepare reports and other Program materials.
- Applying Program procedures and policies to maintain and process Program information and questions.
- Analyzing routine operating practices and procedures and making recommendations to ensure smooth and efficient office operation.
- Serving as a liaison between the Program and internal AOC divisions the courts state agencies vendors and Program users.
- Supporting offsite events at the request of the Program Coordinator.
- Other administrative duties as assigned.
Job Requirements
- Two years experience in coordinating administrative support operations tracking workflow and resolving problems providing guidance and consultation to management customers and others on administrative matters.
- Two years experience in conducting research from multiple sources analyzing data collected and preparing reports letters and other administrative documents.
- Two years experience in using standard computer software programs for word processing spreadsheets or databases to enter update modify delete retrieve/inquire and report on data or create reports.
Conditions of Hire
- A satisfactory criminal background check is required as a condition of hire.
- Direct deposit of paychecks is required as a condition of hire.
Selection Process
The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application online all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by callingor by visiting . You may also callor email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Employment Type
Gig
