Coordinator of Mentored Ministry

Position Summary:

Serves as coordinator for all Mentored Ministry activities/classes and provides administrative support for the Mentored Ministry program.

Essential Functions:

• Serve as the first voice Mentored Ministry students and mentors hear.
• Set appointments to meet with and advise MM students about the MM program and how it fits into their schedules: the big picture.
• Oversee and update Mentored Ministry placement and mentor possibilities.
• Work with the Registrars Office to make sure that all approved MM students are added to MM classes.
• Correspond for and on behalf of the Director of Mentored Ministry.
• Coordinate Directors appointment schedule i.e. meetings and mentor trainings for Director of Mentored Ministry (including contacts regarding facilities people and food services; and coordination of onsite set up for meetings and events).
• Redesign revise and distribute MM520MM620MM720; MM701 and MM740 forms/resources/handbooks under the guidance of the Director.
• Update Connect Mentored Ministry web pages and Asbury Seminary websites as needed.
• Maintain electronic files of MM520MM620MM720; MM701 and MM740 evaluations and correspond with denominational Boards of Ministry sending mentor evaluations as requested.
• Review all faculty course and program information in the Academic Catalog related to Mentored Ministry. Communicate any changes or corrections with the Registrar.
• Record Mentor and Student SelfEvaluations for assessment purposes at the end of each term.
• Provide support for Mentored Ministry faculty facilitators for each semester.
• Contact current mentors each semester for feedback and needed support.
• Setup and maintain files and office supplies; serve as liaison with other departments and administrative staff on Mentored Ministry concerns; develop structures for new processes or procedures as needed.
• Maintain uptodate Mentored Ministry budget and monitor monthly budget report for accuracy. Process all requests for MM payments travel expense reports and invoices as needed.
• Promote upcoming scheduling dates for Mentored Ministry through collaboration with Communications and Marketing.

Tools & Equipment:

• Hardware: computer phone fax copier
• Software: Word Excel PowerPoint Internet Publisher Campus Nexus scheduling/reporting

Education Experience and Skills Required:

• Demonstrate administrative skills with ability to take initiative problemsolve and work productively without continuous supervision
• Demonstrate secretarial/clerical competenciesfor example English language skills (English composition grammar spelling and punctuation) basic math and accounting skills word processing and spreadsheets
• Knowledge of standard office policies and procedures
• Ability to effectively communicate in a variety of mediums and in human relations
• Skill in developing and maintaining good working relationships
• Punctuality flexibility maturity professional demeanor positive attitude friendly disposition and ability to exercise discretion on sensitive issues
• Skill in the use of personal computer/software Word Excel PowerPoint; become acquainted with Connect Canvas and Campus Nexus; recommended Publisher or equivalent

Minimum Qualifications:

• Welcoming presence and hospitable tone in all forms of communication
• Must be service oriented
• Ability to maintain confidentiality obligatory
• Ability to organize and prioritize work and to meet deadlines
• Flexibility essential