Records Management Specialist
Records Management Specialist
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Job Description
Summary Statement
Essential Functions
- Researches traces and locates permanent records identified as containing inaccurate documents and makes necessary corrections. Uses applicable information systems imaging system a variety of card files microfiche records microfilm records computer printouts and logs to locate documents and files.
- Assists in the preparation and maintenance of Divisions records retention schedule by identifying and describing the various types of records. Researches and describes their uses and condition. Determines volume of the records.
- Recommends appropriate length of retention period method or storage and disposal. Consults with the Bureau of Archives and Records Management as required.
- Creates and maintains a variety of systems logs and records to locate documents/files for tracking and research purposes.
- Implements retention schedule activities. Coordinates retrieval and destruction procedures for disposal of documents. Request micrographic services. Prepares documents and records for microfilming and storage in archives or with private storage facilities.
- Participates in the development and maintenance of quality control procedures by recommending guidelines for handling documents as they move through the system.
Job Requirements
- Six months experience in records management for the maintenance storage retrieval retention and disposal of records throughout the life span of the records.
- Six months experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws rules regulations standards policies and procedures resolve deficiencies interpret information and track and monitor activities.
- Six months experience in using an automated information system to enter update modify delete retrieve/inquire and report on data.
Conditions of Hire
Benefits
To learn more about the comprehensive benefit package please visit our website at Process
The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application online all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by callingor by visiting . You may also callor email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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