25-25 Facilities Coordinator 12 months
25-25 Facilities Coordinator 12 months
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Job Description
The Opportunity
The Facilities Coordinator is accountable for coordinating administering and monitoring a variety of services related to the Technical Safety BC Facilities and Fleet portfolio. This position is required to be in office from Monday to Friday. The coordinator will be responsible for supporting the Facilities team which includes handling the daytoday operations of the physical workspaces and ensuring the facilities are functional and well maintained. In this role you will coordinate maintenance services vendor relationships and workplace services to provide an efficient and comfortable environment for employees and visitors.
Status: Casual FullTime Union
Number of Positions: 1
Pay Grade: 12 $31.04 $35.95 per hour)
Location: Vancouver (required in office 5 days a week)
Reports to: Leader Health & Safety
As a Facilities Coordinator you will:
- Administer the security building access system authorizing and distributing of the access card system as well as the key schedule tracking program for doors and furniture for all Technical Safety BC locations.
- Ensure that the Renfrew facility is kept and maintained in a clean state responding to maintenance requirements or office issues in a timely manner.
- Serve as the primary point of contact for facilities issues (i.e. office supply orders maintenance issues) including monitoring Facilities mailbox and responding to and closing system generated (JIRA) tickets in a timely manner.
- Key contact for all Fleet Drivers as a resource for repairs maintenance and the collection of Quarterly Reports
- Maintain positive working relationships with building owners managers vendors and contractors.
- Work with landlord offices to deal with maintenance issues alarm testing etc.
- Coordinate and track contracts for facilities and corporate services.
- Coordinate repair of facilities and furniture as well as warranty claims.
- Coordinate with regional office contacts to ensure their facility requirements are met.
- Communicate janitorial needs to service providers for all Technical Safety BC offices.
- Support in space planning moving and renovation projects ensuring continuous communication with leaders employees vendors and contractors.
- Places order for facility equipment and furniture in a timely manner while ensuring purchases meet budget requirements monitors delivery time and works to resolve any issues with suppliers.
- Provide support with regards to vehicle insurance renewal vehicle acquisition and disposition.
- Administer Technical Safety BCs parking space assignments at the Renfrew office liaising with the Landlords office to reconcile parking invoices collecting prepayments authorizing payment to the Finance department and coordinating payroll deduction.
- Responsible for the maintenance of onsite supplies online ordering and the stock inventory control program.
- Review invoices for accuracy distributes for review investigates discrepancies authorizes for payment within spending authority and recommends for payment outside of spending authority.
- Submit monthly and annual accruals for Facilityrelated expenses to Finance for budget purposes.
- As the Records Management Liaison for the Facilities department you will prepare records for offsite storage and disposal in accordance with Technical Safety BCs records classification and retention schedule
- Act as Technical Safety BC liaison with our Fleet provider. Investigate and authorize repairs.
- Act as Technical Safety BC liaison with our Telematics provider to assure all units are functional.
- Act as Technical Safety BC liaison with our insurance provider and ICBC.
- Coordinate logistics of the annual vehicle refreshment strategy.
- Support Facilities Business Partner and Leader Health & Safety with ad hoc projects as required.
Knowledge Skills & Experience you have:
- Three years related administrative experience including in facilities and asset management.
- Excellent communication skills and the ability to build and maintain positive working relationships
- Certificate or diploma in Office Administration on related field preferred.
- Knowledge of the principles of asset management and inventory control.
- Proficiency in office software including Word Excel Outlook and various vendor programs.
- Excellent skills in time management organizational skills and problem solving.
Beyond the role:
- Community & Wellness We recognize and respect each others diverse needs. We strive to maintain a healthy culture of psychological safety belonging and space to prioritize healthy minds and wellbeing. This includes Wellness Wednesday (meeting free time) flexible paid holidays a free subscription to the Calm app and a flexible hybrid work environment focused on connections. Our teams also enjoy giving back to the community and having fun whether volunteering in the community or running together on our Sun Run team. In 2024 Technical Safety BC supported BC Cancer Foundation Aboriginal Coalition to End Homelessness Crisis Centre BC Quest NonProfit Grocery Markets A Loving Spoonful and Greater Vancouver Foodbank.
- Employee Resource Groups We have Employee Resource Groups (ERGs) for Mental Health & Wellness Indigenous Relations & Reconciliation and Equity Diversity and Inclusion (EDI) to support initiatives were passionate about.
- Learning & Development We value giving and receiving feedback as well as encouraging different ways for us to continuously learn as a company. This can be through lessons learned wrap up sessions oneonone meetings and team or individual courses workshops and conferences.
About Technical Safety BC
At Technical Safety BC we matter to each other. Together we apply a systems mindset to safety embrace possibility and act on what we learn. Our culture empowers and enables innovation and environment welcomes diverse perspectives and learning is make decisions based on data and use our expertise to make the safety system equitable for all.
Our values guide our work.
- We see genius in diversity
- We foster confidence
- We make the complex simple
- We adapt
Technical Safety BC is an independent selffunded organization that oversees the safe installation and operation of technical systems and equipment across the province. In addition to issuing permits licences and certificates we work with industry to reduce safety risks through assessment education and outreach enforcement and research. Through simplification of our initiatives we promote understanding and engagement making safety accessible to everyone. As society changes we create and adopt new ideas skills and tools that will enable us to meet the safety challenges of a highlyconnected world.
We see genius in diversity and are committed to creating an equitable and inclusive workforce. We recognize that diverse life paths and experiences contribute to the overall qualifications for each role. If you feel that you could excel in this position but do not necessarily meet the formal requirements we encourage you to apply.
If you are interested in one of our career opportunities and require accommodation or assistance with the application or recruitment process please contact us directly at .
Please apply online by Friday April 25 at 4:00pm PST. To see a full list of our current opportunities or to learn more about working at Technical Safety BC please visit our careers page.
We thank everyone who has applied to this opportunity. Applicants can check the status of their online applications by logging into their profile. Only those shortlisted for an interview will be contacted directly.
Required Experience:
IC
Employment Type
Full-Time
