Manager Facilities and Office Services
Manager Facilities and Office Services
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Why Ryan
Hybrid and Remote Work Options
AwardWinning Culture
Generous Personal Time Off (PTO) Benefits
14 Weeks of Parental Leave TopUp (Adoption Included)
Monthly Gym Membership OR Gym Equipment Reimbursement
Health and Dental Benefit Eligibility Effective Day One
RRSP with Employer Match
Tuition Reimbursement After One Year of Service
Duties and Responsibilities as they align with Ryans Key Results:
People
- Partners with the SVP CREO in support of planning designing and to deliver Class A office space construction services furnishings security audio/visual equipment relocations and other projects as required.
- Directs Office Services staff and advises location site administrators for mail and office supply procurement coordinating work assignments to deliver expected service levels to Ryan internal clients.
- Creates positive work environment ensuring team is engaged.
Client
- Acts as a key interface with regional business leaders and office services suppliers.
- Responds to Facilities issues and maintenance matters in a tactful supportive and expedient manner supporting business operations and minimizing associated expenses.
- Controls work orders to ensure service assignments are completed promptly.
- Collaborates with crossfunctional teams to support the acquisition and integration process ensuring a seamless transition into the organization.
Values
- Collaborates and assists in planning procurement and maintenance of furniture equipment copiers signage artwork stationery and business cards office and coffee/break room vending supplies to minimize interruption control expenses and improve service quality and efficiency of all offices in the global footprint.
- Maintains accurate documentation necessary in the management of Ryans Facilities business policies and processes.
- Conducts office assessments and takes actions necessary to ensure offices and equipment are maintained an elevated level.
- Supports and maintains standards for Ryan office locations pertaining to construction furniture fixtures and Facilities and Office Services business processes.
- Proactively identifies and makes recommendations to reduce costs and increase efficiencies concerning equipment resources and processes.
- Researches negotiates and administers national purchasing contracts.
- Performs other duties as assigned.
Education and Experience:
Bachelors degree (B.A. or B.S. and four to six years related experience or equivalent combination of education and experience is required.
Other Skills and Abilities:
- Excellent people skills.
- Collaborator able to work independently but with effective team building skills.
- Demonstrates strong initiative and work ethic.
- Customer solutions oriented with the ability to listen and define actions that satisfy customer needs.
- Proven ability to gather requirements from internal customers to understand the context and business needs driving requests.
- Excellent written and verbal communication organizational and planning skills.
- Ability to multitask followthrough and prioritize multiple timesensitive projects.
- Proven ability to work with budgets focused on planned expense controls.
Computer Skills:
To perform this job successfully an individual must have good working knowledge and proficiency of Microsoft Word Excel Access PowerPoint Outlook and Internet navigation and research.
Certificates and Licenses:
Valid drivers license required.
Supervisory Responsibilities:
Directly supervises employees in the Facilities department and fulfills management responsibilities in accordance with Firm policies and applicable laws.
Work Environment:
- Standard indoor working environment.
- Extended periods of sitting while working at computer.
- Frequently required to stand walk and use business equipment daily such as P.C. copier fax telephone etc.
- Must be able to lift carry push or pull up to 30 lbs.
- Position requires regular interaction with employees at all levels of the Firm and interface with
- Independent travel requirement: up to 25.
Required Experience:
Manager
Employment Type
Full-Time
