Administrative Officer 2 PCN 10-9808
Administrative Officer 2 PCN 10-9808
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Job Description
Job Description
The Department of Natural Resources Division of Forestry & Fire Protectionis recruiting for an Administrative Officer 2 in Anchorage.
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
What You Will Be Doing:
Join us as the Administrative Officer 2 (AO2 for the Division of Forestry & Fire Protection (DOF)! Under the direction of the Administrative Operations Manager you will lead daily operations manage the budget and finances provide payroll and personnel oversight and supervise administrative staff. The ideal candidate is highly organized skilled in financial management accounting budget development and monitoring has knowledge of the Alaska Budgeting System (ABS) State of Alaska accounting systems and personnel and payroll processes.
Mission and Values/Culture:
The Division of Forestry & Fire Protection (DOF) provides wildland fire protections vital public safety function on over 150 million acres. The highfunctioning administrative team you will join supports the boots on the ground that provide for the safety of people property and resources in Alaska and nationwide. Our Administrative sections values can be summed up as PRIDE (Positive Reliable Inspiring Dependable and Efficient). We work hard to support DOFs missions to protect Alaskans from wildland fire as well as to develop conserve and enhance Alaskas forests.
The Working Environment You Can Expect:
This position is located in Anchorage at 550 W. 7th Avenue. Life in Southcentral Alaska is an outdoor recreationists dream with hundreds of miles of skiing running and hiking trails as well as plentiful fishing and hunting opportunities. Also there are parks museums excellent schools great restaurants and theatres. The selected candidate will work with a collaborative team that is comprised of highly motivated and dedicated individuals who strive to provide excellent service and support. We promote a healthy life and work balance and enjoy a positive work environment.
We are looking for a candidate who possesses the following positionspecific competencies.- Computer Skills: Uses computers software applications databases and automated systems to accomplish work.
- SelfManagement: Sets welldefined and realistic personal goals; displays a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
- Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information changing conditions or unexpected obstacles; effectively deals with ambiguity.
Click hereto learn more about working for the Division of Forestry & Fire Protection.
Minimum Qualifications
CompetencyBased Minimum Qualifications Instructions
This job class uses competencybased minimum qualifications.Please ensure your application(through work history volunteer experience (duties summary) training education licenses certifications etc. supports how you have gained the knowledge skills abilities and behaviors (competencies) and that you possess the minimum required competencies for the job class.
Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations instead of specific tasks and are only used as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to meet the competency successfully but rather to provide the manager/agency with a broad reference of options for how an applicant can meet the job expectation.
Qualifications
Any combination of education and/or experience that provides the applicant with competencies in- Administration and Management: Knowledge of planning coordination and of business functions resource allocation and production.
- Analytical Thinking/ProblemSolving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
- Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing justifying reporting on and executing the budget; and the relationships among program budget accounting and reporting systems.
- Financial Management: Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure costeffective support of programs and policies; assesses financial condition of an organization.
- Organizational Awareness: Knows the organizations mission and functions and how its social political and technological systems work and operates effectively within them; this includes the programs policies procedures rules and regulations of the organization.
Any combination of preparatory postsecondary education and/or progressively responsible experience providing administrative support to a business or organization business administration public administration finance banking accounting industrial relations marketing human resource management logistics and supply chain management or a similar business field.
Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.
Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.
Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom online selfstudy and onthejob) from accredited and unaccredited sources and longduration (such as a postsecondary degree) and shortduration (such as a seminar) programs.
Progressively responsible means indicating growth and/or advancement in complexity difficulty or level of responsibility.Additional Required Information
** Please read the below information carefully. **
At the time of the interviewplease ensure that you provide the following materials:- Three professional references we may contact by phone one of whom must be your current or most recent supervisor if not already provided in the application.
SPECIAL NOTICES
- Occasional instate travel is required.
Application Notice
How to Apply page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
Supplemental Questions
For your application to be evaluated you must answer the Supplemental Questions. The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicants level of competence in applying certain behaviors knowledge skills and abilities to accomplish a specific task. The four proficiency levels are Mastery Fluency Literacy and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.
Education
If postsecondary education is required to meet the minimum qualifications you must fill out the Education section of the application. If you have not obtained a degree please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Special Instructions for Foreign Education
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. postsecondary institution reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the postsecondary institution. It is your responsibility to provide such evidence when applying.
Work Experience
If using work experience not already documented in your application also provide the employers name job title employment dates and whether full or parttime. Applications will be reviewed to determine whether the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the recruitment interview and selection phase.
Note:Attaching a resume is not an alternative to filling out the application entirely. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Bargaining Unit
If you are acurrent state employee please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats should callorin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.
Contact Information
Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(tollfree) orif you are in the Juneau area. Requests for information may also be emailed to
For assistance with your password please visitthe reset password page.
For specific information about this position please get in touch with the hiring manager at the following:
Joely BernasAdministrative Operations Manager 1
Phone:
Email:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
