Apprenticeship Program Specialist

Compensation

$43070.00 Annual

Job Description Summary

The application deadline for this position is 11:59pm EST on April 22 2025.

The Construction and Technical programs at Santa Fe College provide a wide range of opportunities to enhance current employment and to provide a career ladder for advancement. Using a handson approach to learning these programs prepare individuals for initial employment in a wide range of industrial occupations.

The Apprenticeship Program Specialist plays a crucial role in supporting and facilitating various professional functions to ensure the efficient and effective operations of the Apprenticeship program. This position has responsibilities and accountabilities related to the management of student attendance and test scores recordkeeping of performance evaluations student enrollment and registration data tracking and retrieval and policy adherence.

Job Description

Responsibilities and Duties Include:

• Supervises evening operations for the Apprenticeship program which includes managing and deconflicting classroom and computer lab scheduling ensuring compliance with department policies and safety protocols maintaining an efficient learning environment and securing the facility upon closure.

• Oversees the proper maintenance and use of all technology tools and software to ensure the successful delivery of apprenticeship program curricula in collaboration with the Associate Director.

• Ensures consistency accuracy and accessibility of apprenticeship course content across Canvas shells and provides technical support to faculty for setup and maintenance.

• Compiles prepares and maintains data for state reports for the apprenticeship program and institutional accreditation as directed.

• Participates in program reviews and learning outcome assessments and assists with the collection of program data to support these functions.

• Identifies potential curriculum alignment issues and works with the Associate Director to bring these issues to the Apprenticeship Advisory Council for discussion and resolution.

• Participates alongside the Associate Director in the BANCF Apprenticeship Advisory Council with local contractors to ensure the apprenticeship program is responsive to workforce development and curriculum is aligned with state standards and industry needs.

• Proctors student exams and maintains security of test materials and confidentiality of test results in compliance with FERPA and other college regulations.

• Maintains test results and attendance for reporting purposes and to provide to instructors ensuring accuracy and completion; notifies instructors Associate Director and applicable staff of testing and/or attendance concerns.

• Oversees apprenticeship faculty training and observes new instructors as directed ensuring they meet program standards and that they are equipped to deliver quality instruction; reports results and observations to the Associate Director for evaluation.

• Supports department operations by maintaining and filing records managing document inventory and supervising applicable parttime staff.

• Assists the Associate Director in managing and maintaining apprenticeship records including SF BANCF NCCER OSHA and Mike Holt.

• Collaborates with the Associate Director to schedule classes develop textbook lists finalize rosters and assign instructors to designated classrooms.

• Ensures timely academic progress by supporting enrolling and registering students in their designated courses; uses information to maintain uptodate class rosters throughout the semester.

• Supports the Associate Director in monitoring apprentices onthejob training hours and ensures that they are accurately reflected in tracking systems for successful program delivery and ontime student completion.

• Manages the creation and maintenance of student registration databases for Career Day events.

• Collaborates with the Associate Director and Chair in planning and budgeting for program related expenditures educational materials and supplies.

• Participates in community and recruitment outreach initiatives as a representative of the apprenticeship program and provides information to prospective students at these events.

• Stays abreast of emerging trends and best practices of trades within the apprenticeship program.

• Complies with all published College Rules procedures guidelines and laws/regulations governing public employees including but not limited to those related to document retention and destruction FERPA and confidentiality.

• Strictly honors the privacy security and confidentiality of student records and other sensitive information according to appropriate state federal and college regulations policies and procedures.

• Provides service excellence through courteous informed accessible and professional engagement.

• Performs other duties as assigned.

Reports to: Associate Director Apprenticeship and Technical Programs

QUALIFICATIONS

Required: A bachelors degree in a related field with two 2 years of work experience and/or a combination of education and experience equal to six 6 years.

Additional Requirements: A criminal background check will be conducted.

Preferred: Working knowledge of SF rules procedures guidelines and laws/regulations.

General Knowledge Skills and Abilities

• Ability to work successfully in a multicultural environment.

• Adaptability to Change able to be flexible and supportive able to positively and proactively assimilate change in rapid growth environment.

• Analytical Aptitude & Problem Solving able to analyze information problems situations practices and/or procedures collect and interpret data reason logically establish facts identify and define existing and potential issues recognize the interrelationships among elements draw valid conclusions develop recommendations as well as alternative courses of action select appropriate course follow up and evaluate.

• Communication able to effectively communicate in a professional diplomatic empathetic and tactful manner using preferred method and level as applicable to the job.

• Critical Thinking & Judgement able to make wellreasoned sensible and timely decisions based on careful objective review and informed analysis of available information considerations and other factors.

• Customer Service ability to respond promptly and courteously to all questions from students and faculty demonstrating patience and persistence when helping students with little or no computer skills.

• Ethics able to demonstrate integrity professionalism civility and a high degree of ethics in all jobrelated actions.

• Organization & Time Management able to plan schedule and organize tasks related to the job to achieve goals within or ahead of established time frames.

• Problem Solving proven skills in identifying issues determining their cause developing creative solutions and following through with implementing resolutions.

• Relationship Management able to personally provide high level of interactive service to others building relationships and addressing identified needs.

• Results Orientation proven ability to set and exceed established targets.

• Systems & Software proficient level of knowledge of Microsoft Office and/or relevant position software programs.

• Detail Oriented Proven accuracy and attention to detail.

• Multitask Ability to expeditiously organize coordinate manage prioritize and perform multiple tasks simultaneously to swiftly assess a situation determine a logical course of action and apply the appropriate response.

Application Process: All applicants must submit a completed online SF application a letter of intent an uptodate resume/curriculum vitae and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes official transcripts are required prior to any offer of employment being made.

If you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are reemployed with the State of Florida. Your current retirement benefits may be canceled suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in denied the benefits of or subject to discrimination in any college program or activity based on: their race ethnicity national origin color religion age disability sex pregnancy status gender identity sexual orientation marital status genetic information political opinions or affiliations or veteran status. This commitment applies to employees volunteers students and to the extent possible to third parties applicants for admission applicants for employment and the general public. regarding nondiscrimination policies or concerns about discrimination or harassment including concerns about sexual harassment or sexual violence under Title IX should be directed to:

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.