General Secretary - Secondary

Alpine School District

Posted on : 20-04-2025

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1 Vacancy

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Job Location

American Fork, UT - USA

Monthly Salary

$ 21 - 23

Vacancy

1 Vacancy

Posted on : 20-04-2025

Job Description

Position Type:
CLASSIFIED School Based Office Positions/Office PositionsSecondary

Date Posted:
4/17/2025

Location:
American Fork Jr

Date Available:
08/01/2025

General Secretary Secondary
Lane 11 Contract and Benefits
202 Day Contract

Hours a day: 8
Hourly rate: $21.29$23.92Depending on qualifications and experience.

Contact Information:

Name: Kirk Johnson
Phone:
Email:

The job of SecretaryGeneral Jr/Sr Receptionist/Attend is done for the purpose/s of providing a e variety of complex and confidential administrative and secretarial support to assigned administrator and is site specific; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities. Each school site functionality will vary.

Essential Functions

Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
Compiles data from a variety of sources (e.g. time sheets calendars expenditures/budget Internet research Eventbrite etc.. etc. for the purpose of preparing reports making recommendations; and/or preparing information for assigned administrator.
Coordinates a variety of projects functions and/or program components (e.g. grants student SIS system processes student transfers tuition accounts etc. for the purpose of completing processes accurately and on schedule.
Maintains a variety of manual and electronic documents files and records (e.g. budget data employee records financial records reports etc. for the purpose of providing uptodate information and historical reference in accordance with established administrative guidelines and legal requirements.
Manages accounts receivable and collection (e.g. contacting clients reconciling bank statements providing refunds as needed etc. for the purpose of ensuring accurate resolution of account issues.
Monitors a variety activities on behalf of assigned Administrator (e.g. program components meeting arrangements account balances work order status etc. for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
Oversees the work activities within the office (e.g. visitor reception troubleshooting scheduling problem solving inquiry response etc. for the purpose of organizing assignments monitoring progress coordinating with site staffand ensuring implementation of all daily activities.
Participates in a variety of meetings workshops and/or trainings for the purpose of providing or receiving information recording minutes and supporting the needs of the attendees.
Prepares a variety of reports documents and correspondence of a confidential and nonconfidential nature (e.g. letters memorandums meeting minutes charts periodic and adhoc reports operational procedures manuals etc. for the purpose of documenting activities providing written reference and conveying information.
Presents information on administrative procedures (e.g. department/program policies submission procedures etc. for the purpose of orienting new personnel and disseminating information to existing personnel.
Processes documents and materials (e.g. time sheets work orders requisitions travel reimbursements budget transfers etc. for the purpose of disseminating information in compliance with administrative guidelines and regulatory requirements.
Procures supplies and materials for the purpose of maintaining inventory availability.
Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
Represents assigned Administrator in his/her absence for the purpose of conveying and/or gathering information required for administrative functions.
Researches a variety of topics (e.g. current practices policies education codes etc. for the purpose of providing information and recommendations that address a variety of administrative requirements.
Responds to a wide variety of inquiries from internal and external stakeholders (e.g. staff parents students public agencies etc. for the purpose of providing information facilitating communication among parties and providing direction.
Schedules a wide variety of activities (e.g. appointments meetings travel reservations/accommodations facility usage etc. for the purpose of making necessary arrangements for assigned administrator.
Works with Director (e.g. Federal Grant Applications and reports etc. for the purpose of ensuring implementation of all Grant requirements.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:

age 16
High school diploma or equivalent.
Job related experience with increasing levels of responsibility is required.

Employment Type

Full Time

Company Industry

Key Skills

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About Company

Alpine School District

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General Secretary - Secondary

Alpine School District

Job Description

Employment Type

Company Industry

Key Skills

About Company

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