Executive Assistant
Executive Assistant
Posted on :
20-04-2025
Employer Active
1 Vacancy
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Job Description
About Viator
Viator a Tripadvisor company is the leading marketplace for travel experiences. We believethat making memories is what travel is all about. And with 300000 travel experiences toexploreeverything from simple tours to extreme adventures (and all the niche interesting stuffin between)making memories that will last a lifetime has never been easier. With industryleading flexibility and lastminute availability its never too late to make any day . One app 300000 travel experiences youll remember.
- The Executive Assistant will perform a high level of diverse clerical administrative and general office assistance and support to ensure an efficient and productive work environment for the President and Chief Operating Officer (COO) of Experience and members of the leadership team. Responsibilities include overseeing daytoday operations as delegated by the President & COO while serving as primary liaison to coordinate with internal and external partners on behalf of the President. The Executive Assistant functions as an extension of the President & COO by anticipating needs and proactively addressing issues with an emphasis on sound judgment and initiative and confidentiality with appropriate but minimal direction.
- This position facilitates efficient of the President & COOs activities by vetting internal and external requests working closely with leadership team members managing internal and external correspondences taking the lead in briefing preparation and managing special events.
- Executive Support Provides a high level of administrative support anticipating and executing on the needs of the President & COO. Completes a broad variety of administrative tasks including: managing extremely active calendars of meetings; reading researching and routing correspondence and other materials appropriately; drafting emails and documents as needed; collecting and analyzing information; filing documents; arranging complex and detailed travel plans itineraries and agendas; and compiling documents for travelrelated meetings. Oversees timely completion of travel and expense reports responds to requests in a timely fashion and prioritizes competing demands.
Communications Management Oversees the preparation production and distribution of background and briefing materials and itineraries related to meetings presentations deployments conferences and travel. Assists in coordinating the agendas of the leadership team and routine offsite meetings. Prioritizes conflicting needs; handles matters expeditiously proactively confidentially and followsthrough on projects to successful completion often with deadline pressures.
InPerson Event & Meeting Management Works with management and facilities staff (OfficeX) to secure meetings rooms organize events order breakfast lunch and other supplies for staffrelated events that take place inoffice
Undertake other tasks that are consistent with the position and as assigned by the President or COO. - DESIRED QUALIFICATIONS AND SKILLS
Strong preference for at least 5 years of senior level experience supporting Clevel management. Outstanding organizational skills experience in a fastpaced environment meticulous attention to detail the ability to successfully prioritize and manage multiple duties and excellent independent judgment to act on behalf of the President when appropriate are highly desired. Must be calm and efficient under pressure and able to handle a wide variety of activities and confidential matters with discretion. Will require a time commitment and flexibility commensurate with the needs of the President.
Outstanding verbal and written communication skills;
Ability to exercise sensitivity discretion judgment tact and diplomacy given that information handled may be confidential and complex in nature;
Excellent people skills including networking organizing and inspiring excellence;
Detailoriented and possess strong organizational skills;
Demonstrated ability to multitask react and think quickly;
A selfstarter with a strong sense of ownership and involvement with the initiative to proactively troubleshoot and identify potential problems and resolve conflicts.
Ability to know when to seek clarification or assistance;
High energy level enthusiastic and eager to do what is necessary to be successful;
Ability to learn quickly to respond/react quickly to changing priorities and to be dedicated to completion of required tasks;
Ability to build effective professional relationships with stakeholders including staff external partners etc;
Superior computer skills (MS Office Suite & Google Suite required; Workday experience a plus); ability to gather data compile information and prepare reports; enthusiasm for leveraging AI tools for productivity
Perks of Working at Viator
- Competitive compensation packages (routinely benchmarked against the latest industry data) including base salary and annual bonuses
- Work your way with flexibility to suit your lifestyle. Viator takes a remotefriendly approach to collaboration across a worldwide team with the option to join onsite as often as youd like.
- Flexible schedule. Worklife balance is ingrained in our culture by design. Trust and accountability make it work.
- Donation matching. Give back Give more! We match qualifying charitable donations annually.
- Tuition assistance. Want to level up your career We love to hear it! Receive annual support for qualified programs.
- Lifestyle benefit. An annual benefit to spend on yourself. Use it on travel wellness or whatever suits you.
- Travel perks. We believe that travel is employee development so we provide discounts and more.
- Employee assistance program. Were here for you with resources and programs to help you through lifes challenges.
- Health benefits. We offer great coverage and competitive premiums.
Our Values
- We aspire to lead. Tap into your talent ambition and knowledge to bring us and you to new heights.
- Were relentlessly curious. We push beyond the usual the known the thats just how its done.
- Were better together. We learn from accept respect support and value one another and are creating something remarkable in the process.
- We serve our customers always. We listen question respond and strive for wow moments.
- We strive for better not perfect. We wont get it right the first time or every time. Well provide a safe environment in which to make mistakes iterate improve and grow.
- Our workplace is for everyone as is our people powered platform. At Tripadvisor we want you to bring your unique identities abilities and experiences so we can collectively revolutionize travel and together find the good out there.
#Viator
#LIRemote
Employment Type
Full Time
Key Skills
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