Associate Director- Administrative and Support Services
Associate Director- Administrative and Support Services
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Title
Associate Director Administrative and Support ServicesAgency
Texas A&M UniversityDepartment
Dept Of Recreational SportsProposed Minimum Salary
$7916.67 monthlyJob Location
College Station TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.
Who We Are
The mission of the Department of Recreational Sports is to promote activity wellness and development by providing high quality experiences and facilities for the students and community of Texas A&M University.
What We Want
The Associate Director is responsible for assistance and support of the Director of the Department of Recreational Sports and for the direct or dotted line supervision of several administrative and operational areas of the Department including development business services human resources administrative support marketing and communications and assessment. Additionally this position is responsible for approving the departmental youth programs as well as implementing other directives as designated by the director.
What You Need To Know
Salary: Starting at $95000 (Commensurate to selected hires experience)
Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.
Responsibilities
LEADERSHIP: Provides assistance to the Executive Director with the overall management of the department by providing oversight of administrative and support services. Assigns all staff committee appointments for divisional and departmental committees. Gives direction to departmental committee chairs. Schedules and facilitates department staff meetings. Attends the departments development and alumni engagement activities. Assists with departmental staffing plans and development and implementation of short and longterm plans. Administers the departments student employee wage scale. Approves all merit increases and promotions for student employees. Implements monitors reviews and revises department policies.
SUPERVISION: Supervises and evaluates one Assistant Director one Project Coordinator and one Administrative Coordinator. Is a dotted line supervisor to two Assistant Directors and a HR Generalist who lead embedded teams within the Department.
ADMINISTRATION: Oversees and monitors the budgets of assigned areas. Works with budget administrators in preparing the budget reviews and operating within prescribed budgets. Approves department documents in Workday AggieBuy and Chrome River. Serves as a backup signature for Texas A&M Foundation accounts. Serves as a member of the Budget Review Team Capital Review Team and the Pricing Review Team. Provides direction in regard to revenue and expenses within the department. Facilitates the processing of all departmental contracts and MOUs. Ensures all divisional updates and reports are submitted on time. Ensures that Rec Sports is accurately portrayed in the official university catalog. Liaison with Student Life regarding the Rec Sports response to the campus student death protocol.
CAMPUS PROGRAM(s) for MINOR LIAISON: The Campus Programs for Minors (CPM) liaison ensures all documentation for programs under their purview including Third Party programs is on file prior to the start date and is retained in accordance with university rules. This includes background checks child protection training documentation waivers terms of use and all documentation outlined in the annual risk requirements form submitted annually. Included in the required approval routing to ensure CPM Applications and forms are properly reviewed routed and approved prior to the start of the program. Conducts training and facilitation of incident reporting for programs under their purview. Facilitates and ensures that all after action requirements are followed including the timely submission of rosters and full payment of insurance and support service fees. Coordinates annual training as stated in Section 1.1.1 and Section 4.3 in collaboration with University Youth Programs.
IT LIAISON: Serves as the primary department liaison for IT Services. Coordinates the department computer inventory and purchases new workstations when necessary. Manages the department Outlook address book and shared calendars. Manages all generic department email addresses. Provides oversight for the department Teams channels and electronic file management systems.
ADVISORY COMMITTEE MANAGEMENT: Coordinates the Student Employee Advisory Committee and the Participant Advisory Committee. Recruits committee members facilitates meetings and follows up on feedback received.
DEPT MISSION DUTIES: Serves on national university divisional and departmental committees as needed. Attends local state and national workshops and conferences. Hosts and presents at various workshops. Maintains positive relationships within department other university departments community and vendors. Assists other university staff members as requested. Interacts with students faculty and staff for the benefit of carrying out the mission of the department. Other duties as assigned.
Qualifications
Required Education and Experience:
Bachelors degree or equivalent combination of education and experience.
Eight years of related experience in sport management leadership business and/or administration including five years of supervisory experience.
Required Knowledge Skills and Abilities:
Ability to multitask and work cooperatively with others.
Ability to effectively communicate both written and verbally; commitment to customer service.
Preferred Knowledge Skills and Abilities:
Masters Degree in Physical Education Recreational Sports Management Student Personnel Services or a related field.
Seven years in Collegiate Recreational Sports programming including five years experience in upperlevel management.
Computer experience. (Software preferences such as Fusion and Connect2.
Why Texas A&M University
We are a prestigious university with strong traditions Core Values and a community of caring and collaboration. Amenities associated with a major university such as sporting and cultural events stateoftheart recreation facilities the Bush Library and Museum and much more await you. Experience all that a big city has to offer but with a reasonable costofliving and no long commutes.
Medical prescription drug dental vision life and AD&D flexible spending accounts and longterm disability insurance with Texas A&M contributing to employee health and basic life premiums
Up to eight hours of paid sick leaveand at leasteight hours of paid vacation each month
Automatic enrollment in theTeacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to freeLinkedIn Learningtraining webinars and limited financial support to attend conferences workshops and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well a program at Texas A&M that has been built by employees for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
Director
Employment Type
Full-Time
