Payroll ClerkCentral Office Finance
Payroll ClerkCentral Office Finance
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Salary Not Disclosed
1 Vacancy
Job Description
CLASS TITLE: PAYROLL CLERK II
This is a fulltime position; 261 days per school year; 7.5 hrs/day (Note: pay will be prorated forschool year based on start date).
BASIC FUNCTION:
Perform complex and responsible payroll duties requiring knowledge of both classified and certificated payrolls; provide training and work direction to Payroll Assistants and other personnel as assigned.
DISTINGUISHING CHARACTERISTICS:
Payroll Clerk II is assigned lead duties and provides training guidance and work direction to assigned staff. The incumbent is assigned more difficult or complex duties. Payroll Clerk I incumbents are assigned payroll duties for specific payrolls such as classified and certificated payrolls.
REPRESENTATIVE DUTIES/ESSENTIAL FUNCTIONS:
- Provide training guidance and work direction to Payroll Clerk I incumbents and other temporary personnel as assigned to the payroll unit.
- Assist in the review of payroll systems and procedures; recommend method improvements and implement changes as approved.
- Process payroll and related records for assigned major payroll of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax retirement insurance and maintain records of deductions; verify and input data.
- Monitor changes in payrollrelated data; prepare changes corrections of adjustments as necessary; notify proper authorities.
- Compute annual vacation and sick leave allowances and payroll distribution; communicate with District and site personnel regarding time reports warrants insurance coverage and leave time.
- Respond to questions or complaints from employees regarding interpretation of laws rules regulations contracts and other documents governing District payroll assist employees in completing necessary payroll documentation forms.
- Process and record specialized payroll services including Workers Compensation retroactive pay voluntary deductions and other related services.
- Calculate and prepare annual salary and budget projections for categorical programs as assigned.
- Maintain records of individual earnings deductions and related data; process retirements and terminations as appropriate; verify documents for proper account codes pay rates and related data.
- Maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.
- Sort and distribute paychecks and warrants according to established procedures and guidelines.
- Prepare and maintain files of records and documents relating to work performed; prepare special reports.
- Process the payrollrelated sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.
- Operate standard office equipment including a computer terminal as required.
- Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
- Principles and techniques involved in both classified and certificated payroll preparation monitoring and control.
- Financial recordkeeping principles and procedures.
- Modern office practices procedures and equipment.
- District organization operations policies and objectives.
- Applicable State requirements and other applicable laws.
- Interpersonal skills using tact patience and courtesy.
- Telephone techniques and etiquette.
- Operation of a computer terminal and other office equipment.
- Tax withholding voluntary deduction garnishments and fringe benefits.
- Oral and written communication skills.
ABILITY TO:
- Maintain regular and predictable attendance.
- Perform complex and responsible payroll duties with a high degree of skill and accuracy.
- Read interpret apply and explain rules regulations policies and procedures.
- Process payroll and related records for classified and cerificated payrolls.
- Train and provide work direction to others.
- Deal tactfully and effectively with irate employees.
- Add subtract multiply and divide quickly and accurately.
- Establish and maintain cooperative and effective working relationships with others
- Meet schedules and time lines.
- Work confidentially with discretion.
- Communicate effectively both orally and in writing.
- Complete work with many interruptions.
- Type at an acceptable rate of speed.
- Maintain records and prepare reports.
- Understand and follow oral and written directions.
- Plan and organize work.
- Operate standard office equipment including a computer terminal as required.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma G.E.D Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of payroll accounting experience.
Employment Type
Full-Time
