Document Control Specialist
Document Control Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
Benefits
Regent offers a wide range of generous benefits including health life and disability insurance; flexible spending accounts; tuition incentives; fully vested retirement plans; life and disability insurance options time off and more. All regular faculty and staff serving at Regent and working a minimum of 30 hours per week will receive an attractive benefits package.
The Document Control Specialist position serves as primary controller for document imaging system document intake procedures and quality control checks on data ensuring transcripts from incoming students are received and recorded accurately.
Essential duties:
- Organize and manage the collection and distribution of incoming recruitment and admissions related documentation and information requests.
- Scan and index admissions documents particularly received transcripts into the student information system using ApplicationXtenders document management software.
- Responsible for downloading applicant electronic transcripts from electronic exchange websites including: Parchment eScriptSafe National Student Clearinghouse Royall Joint Services/SMART AARTS World Education Services Educational Credential Evaluators AACRAO Credentials Solutions Cisco Registrars Exchange and National Transcript Center and others as needed.
- Review and certify secondary and postsecondary transcripts for accuracy and authenticity applying and interpreting admissions and records policies in a variety of procedural situation.
- Periodically perform quality control checks on data and document imaging process preparing reports of quantities of documents processed as needed.
- Provide excellent customer support and service to all stakeholders defined as Regent applicants Regent faculty and staff and representatives from external institutions and venders with whom this position directly communicates.
- Assist with Commencement planning and activities.Provide backup and assistance with other Registrars Office scanning indexing record updates and data entry projects as needed.
Qualifications:
- High School Diploma Bachelors degree preferred)
Candidates must have:
- Strong desire to work with people and positively respond to their requests for information
- Ability to multitask in fastpasted environment
- Ability to maintain confidentiality of records and data
- Understanding of an commitment to the mission of Regent University
- Commitment to Regents core values of Excellence Innovation and Integrity
Regent University does not discriminate in employment in its programs or activities on the basis of race color national or ethnic origin sex disability age or veteran full NonDiscrimination Policy clickhere.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
