Administrative Assistant Workforce Planning Veterans Services
Administrative Assistant Workforce Planning Veterans Services
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USD 13 - 13
1 Vacancy
Job Description
Position Description
What you will do for Harris County Precinct 2:
Under the direct supervision the Workforce and Veterans Administrative Assistant performs basic administrative support to the Director and Assistant Director as well as staff. Administrative Assistants often serve as a key point of contact for both internal and external stakeholders requiring strong organizational communication and multitasking skills. They are essential in creating an efficient and professional work environment. The incumbent is required to have basic knowledge of administrative support process and basic skills.
Duties and Responsibilities:
Event Planning Support- Assist in the planning and of veteran and workforce events in collaboration with partners.
- Coordinate logistics including venue selection catering and materials preparation
- Maintain communication with vendors and stakeholders to ensure successful event delivery.
- Provide administrative assistance to the Director and Assistant Director including scheduling
meetings managing calendars and organizing files. - Handle correspondence prepare documents and assist with report preparation as needed.
- Participate in training and managing departmental budgets processing purchase orders (P/Os) and tracking expenses.
- Assist in the preparation of budget reports and documentation for financial audits.
- Support the team in ensuring compliance with grant requirements related to budgeting and spending.
- Perform data entry and maintain accurate records in relevant databases and filing systems.
- Support the team with various tasks as assigned ensuring timely completion and adherence to deadlines.
Harris County is an Equal Opportunity Employer If you need special services or accommodations please callor email . This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.
Requirements
Education:
- High school diploma or G.E.D. equivalent from an accredited educational institution.
Experience:
- Two 2 years of experience as an administration assistant or similar role
Additional Requirements:
- Must be able to obtain CPR/First Aid and AED certification within 90 days of employment.
Knowledge Skills and Abilities:- Must have strong written and verbal communications skills.
- Proficient working knowledge of computers and related software comprised of Microsoft Office and office equipment.
- Work to create a safe secure and healthy work environment for fellow employees.
- Work with staff to accomplish all goals.
- Required to demonstrate a high level of professionalism with excellent communication skills.
- Ability to take initiative and possess skills for problem solving and conflict resolution.
- Efficient and detailoriented with a strong customer/constituent focus.
NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
Preferences
Education:
Associate degree from an accredited college or university
General Information
- Location:
Position Type and Typical Hours of Work:
- This is a full time position. Days and hours are typically Monday through Friday 8:00a.m. to 4:30 p.m.
- Hours may vary based on business needs of the department and some weekend; evening hours or holidays may be required during special events.
- 16003 Lorenzo St. Channelview TX 77530
Reporting Relationships:
- Reports To Position: TBD
- Supervises Positions: None
Work Environment and Physical Demands:- This job operates in a both a clerical office setting and outdoors in a variety of environmental and weather conditions. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines. Noise level in the work environment is usually average.
- Essential functions involve significant physical demands related to repeated lifting of up to 50 pounds unassisted 100 pounds with assistance rarely; carrying tools materials and equipment over rough terrain; climbing reaching and bending. Frequently to walk sit talk drive hear bend stoop twist and balance.
Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Employment Type
Full-Time
