Human Resources Specialist I

Customer Service:

• Serve as the primary point of contact for internal and external customer inquiries resolving issues via email phone and inperson interactions.
• Direct customers and stakeholders to appropriate resources within the Human Resources department and across campus ensuring efficient and accurate information flow.
• Act as a knowledgeable resource on Human Resources policies and procedures providing guidance and support to employees and hiring managers
• Maintain a high level of customer satisfaction by providing timely and accurate responses.

Employment Administration:

• Manage the endtoend hire process for parttime employees within the HRIS system from job posting requisition creation to onboarding..
• Collaborate with hiring managers to develop accurate job requisitions for parttime positions.
• Deliver new hire communication ensuring a seamless onboarding experience for selected candidates.
• Execute preemployment screening processes including background checks drug screens MVRs and physicals ensuring compliance with legal requirements.
• Process I9 and EVerify documentation accurately and efficiently.
• Accurately enter and maintain employee data in the HRIS system.
• Oversee the completion of new hire onboarding tasks ensuring all required documentation processes and forms are completed.
• Manage the process for temporary employee requests verifying minimum qualifications and facilitating candidate clearance.
• Serve as the primary liaison with temporary staffing agencies.
• Coordinate with payroll to ensure timely and accurate processing of employee payments.
• Collaborate with the Compensation Analyst to provide recommendations for parttime job classifications and compensation.

Data Management/HRIS System

• Maintain strict confidentiality of employee records and sensitive information.
• Establish and manage a robust record retention system for both paper and electronic files ensuring compliance with data privacy regulations.
• Conduct regular audits of employee data and files within the HRIS system identifying and resolving discrepancies.
• Utilize the HRIS system to retrieve verify and analyze employee data
• Provide accurate and timely verification of employment information to authorized parties.
• Maintain organized and uptodate records of parttime job requisitions and candidate information.
• Conduct thorough testing of HRIS system processes identifying and reporting any issues or areas for improvement.
• Recommend and implement process improvements to enhance the efficiency and effectiveness of HR operations.

Training & Other Duties as Assigned:

• Conduct training sessions for hiring managers on recruitment and onboarding processes within the HRIS system.
• Develop and maintain the Human Resource Specialist Resource Guide ensuring it remains current and accessible.
• Create and update HRIS training job aids and documentation facilitating user proficiency.
• Assist with special projects as directed or assigned by supervisor.

Other Duties as Assigned

Minimum Qualifications:

• Bachelors Degree; plus one 1 year of related experience.

OR

• Associates degree plus three 3 years of related experience.

OR

• No degree five 5 years of related experience.

Plus

• Ability to perform duties in a professional manner; demonstrate critical thinking and analytical skills; ability to maintain confidentiality.
• Ability to accurately and consistently interpret and communicate policy procedure and law.
• Working knowledge of integrated HRIS system and Microsoft Office suite.

Required Documents:

• Cover Letter
• Resume

Preferred Qualifications:

• Prefer experience with administering FMLA ADA Workers Compensation and benefits.
• Experience processing new hires including but not limited to: I9 verification/validation.
• Experience in a full support Human Resources department.
• Experience with large integrated database systems (HRIS); preferably Workday.
• Experience with dealing with difficult customers.
• Ability to build and maintain rapport and relationships with internal and external customers.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the Work Experience section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in Additional Job Description section. This can be uploaded as part of your application materials in the My Experience section. If there are missing documents your incomplete application will not be considered. Per the Colorado Job Application Fairness Act you may redact information that identifies age date of birth or dates of attendance at or graduation from an educational institution.