Executive Assistant to the Deputy Chief of Staff
Executive Assistant to the Deputy Chief of Staff
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USD 85000 - 110000
1 Vacancy
Job Description
Position Description
Working At Harris County Precinct 4:
You will be surrounded by team members who bring heart hustle and higher standards to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative dynamic and forwardlooking.
What you will do at Harris County Precinct 4:
The Executive Assistant is responsible for providing general office and administrative support for the Deputy Chief of Staff to the Commissioner of Harris County Precinct 4. This includes a variety of clerical activities and tasks including heavy calendaring answering incoming calls handling correspondence and organizing office communications and activities on a daytoday basis.
In addition the Executive Assistant is responsible for preparing and submitting Commissioner agenda items as well as handling communications with multiple county departments and community partners.
Job Duties and Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed.Provides administrative support to the Deputy Chief of Staff.
Acts as monitor for Deputy Chief of Staff; interacts with constituents and community stakeholders on behalf of the Commissioners office.
Greet all who come to meet with the Deputy Chief of Staff and/or Commissioner.
Manages conference room reservations and organizes all aspects of meetings.
Types correspondence and reports; edits and updates various documentation.
Attend meetings and take accurate minutes.
Maintains confidential records and files.
Supports and participates in project management activities as needed.
Prepares a response to pending requests.
Communicates with other relevant departments or team members to ensure requests are completed.
Assist in Precinct 4 special events town halls/listening tours/other meetings as well as events with external partners including working on some weeknights and some weekends.
Performs other duties as assigned.
Harris County is an Equal Opportunity Employer
you need special services or accommodations please callor email
Requirements
Education:
Bachelors Degreefrom an accredited college or university
Experience:
Five 5 years of experience working in an office environment
One 1 year of experience supporting an Alevel Executive
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook etc.
Additional Requirements:
Candidates MUST upload a Resume and a Cover Letter as a part of the application process.
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook etc.
Excellent verbal and written communication skills.
Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment.
Ability to work well with public and staff members.
Excellent time management multitasking and data entry proficiency.
Good planning and organizational skills.
Welldeveloped verbal listening and written communications skills.
- Ability to adapt to changes in daytoday assignments with a positive attitude.
NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
Preferences
Ability to meet multiple deadlines and balance numerous projects in a fastpaced environment.
Strong sense of urgency with impeccable organizational skills to meet deadlines and requirements for multiple projects.
Ability to work effectively in a team or autonomously with accountability.
Thoughtful use of judgement in managing responsibilities.
- Innovative proactive and creative in creating solutions and completing assignments.
General Information
Position Type Salary and Typical Hours of Work:
Regular Fulltime
Work Environment and Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job the employee is regularly required to stand walk use hands arms and fingers to handle feel and reach; frequently required to sit climb balance stoop kneel crouch or crawl; talk and hear; regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
- Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.
What You Will Get in Return:
You will be surrounded by team members who bring heart hustle and higher standards to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative dynamic and forwardlooking.
Featured Benefits:
Harris County employees receive a competitive salary plus medical dental and vision insurance at no cost to the employee after the first two months of fulltime continued employment. Vacation sicktime and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
HARRIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
you need special services or accommodations please callor email .
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Employment Type
Full-Time
