Administrative Assistant II Provost Office
Administrative Assistant II Provost Office
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1 Vacancy
Job Description
Welcome to Career Opportunities at Lindenwood University.
PLEASE READ: For all applications please include your resume and cover letter. You may skip the Quick Apply page by simply clicking Next at the bottom of the page. When you arrive at the Experience page you may upload all desired documents using the upload box labeled Resume/CV. This is the appropriate box to upload all documents.
Benefits of Being a Lindenwood Employee:
- Upon hire employerpaid tuition benefits for bachelors (employee spouse and dependent) and masters degree programs (employee and spouse only).
- Tuition discounts for doctoral programs (employee only).
- Comprehensive benefits plan: medical dental vision life insurance disability insurance and retirement options.
- Paid holidays: MLK Jr. day Good Friday Memorial Day Juneteenth Independence Day Labor Day Thanksgiving break (Wednesday Friday) and winter break (Dec. 23 Jan. 1.
- Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; ChickfilA and Qdoba included.
- Professional development opportunities through the Lindenwood Learning Academy.
JOB TITLE SUMMARY
Job Title: Administrative Assistant II (Provost Office)
Division: Academic Affairs
Evaluation Group: Staff
FLSA Status: NonExempt
Reports To: Provost & Chief Academic Officer
Positions Supervised: N/A
Job Summary
The administrative assistant IIprovides highlevel administrative support to a university vice president by conducting research producing reports handling data requests and performing clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings. This position also provides training and assistance to departmental staff.
Essential Job Functions and Performance Indicators
The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform jobrelated tasks other than those specifically presented in this description.
Job Responsibilities and
- Performs data aggregation and analysis to create (format edit and proofread) documents and reports
- Schedules and organizes complex activities such as meetings travel conferences catering and departmental events
- Answers phones responds to email forwards messages and confirms appointments
- Maintains filing systems and utilizes basic word processing database and spreadsheet skills
- Handles confidential and nonrecurring information
- Works independently and with a team on special nonrecurring and ongoing projects
- Maintains appropriate office supply inventory
- Assists in management of the departmental budget
- Takes initiative in conducting research projects
- Prepares submits summarizes and communicates budget information for the assigned area
- Prepares and approves budget transfers and nonpayroll expenditure transfers; reconciles spending authority
- Prepares and maintains internal accounting records and other duties related to fiscal administration including receiving purchase orders maintaining pcard information and reconciling purchases
- Fulfills purchasing requirements for assigned areas
- Greets visitors and determines whether they should be given access to specific individuals
Service Excellence
- Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
- Models supports and holds others accountable to the universitys values
Communication Teamwork and Collaboration
- Acts as a liaison with other departments and outside agencies
- Explains departmental policies when necessary
- Composes and prepares written documents and correspondence for the office including memos letters presentation and spreadsheets
- Prepares brochures or web site content for communication within internal departments or external audiences
Job may require other duties as assigned.
Required Qualifications An equivalent combination of education training and experience will be considered. Additional requirements may be designated by position.
- Bachelors degree
- Minimum of 3 years experience in an office or administrative capacity
- Minimum of two years related work experience
Knowledge Skills and Abilities May be representative but not all inclusive of the knowledge skills and abilities necessary to perform this job competently.
- Demonstrated ability to work effectively with individuals from diverse communities and cultures
- Excellent written and verbal communication skills
- Excellent customer service skills
- Highly organized and motivated
- Ability to multitask
- Strong professional integrity
- Ability to problem solve use good judgment and think critically
- Basic research skills
- Ability to learn and apply institutional policies and procedures
- Highly organized with the ability to direct multiple projects simultaneously
- Ability to use good judgment think critically and collaborate
Work Environment Environmental or atmospheric conditions commonly associated with the performance of this jobs functions. Please click here to view Lindenwood Universitys flexible work designation descriptions.
- General office setting
- NonStandard Flex
Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform this jobs essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to work effectively at a computer for up to eight hours daily
- Ability to sit for extended periods of time
- Regular attendance is a necessary and essential function
Equal Opportunity Employer
Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal state and local laws and provides equal employment opportunities and access to educational programs without regard to race color religion gender age sexual orientation gender identity national origin veteran status disability or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of nondiscrimination and dedicated to providing a positive discriminationfree educational work environment.
Employment Type
Full-Time
