Administrative Support Coordinator Admin Support Coord 12 Mo FTO - VP Office Admin

Job Summary:
Under the general supervision of the Operations Manager the Administrative Support Coordinator I will provide administrative travel and financial support to the Office of the Vice President Institutional Research and Analytics and the Audit and Advisory Services Office ensuring efficient front office operations effective meeting coordination and accurate travel and financial document processing. They will assist in event coordination special projects and student assistants contributing to the smooth of divisional initiatives and maintaining organized and timely administrative processes.

Duties and responsibilities

Administrative Support:
Provides a full range of administrative support to the Vice President/ Chief Financial Officer (CFO) Manager of Operations Chief Data Officer and Executive Director for Audit and Advisory Services.
Coordinates all front office operations including but not limited to answering telephones greeting guests and directing them to the appropriate personnel utilizing University knowledge of policies and procedures.
Ability to handle multiple work unit priorities such as maintaining calendars coordinating meetings recording minutes and maintaining action items.

Travel & Financial Support
Prepared travel arrangements for the Vice President Chief Data Officer and Audit and Advisory Services Executive Director.
Process travel expenses.
Prepare and process requisitions purchase orders reimbursements and payment requests.
Event Coordination
Plan and coordinate events hosted by the Office of the Vice President Office of Institutional Research and Analytics and Office of Audit and Advisory Services.
Process event paperwork including but not limited to invoices hospitality forms and backup documentation to ensure timely payment.
Assist with the distribution of event announcements and invitations and collect responses. Update and maintain the guest list.
Assist with room reservations and hospitality orders.
Special Projects
Assist with varied and complex divisional projects and initiatives often involving coordinating prioritizing and monitoring tasks to ensure alignment with divisional goals. Utilize reasoning and judgment and to develop practical thorough and creative solutions.
Student Assistant
Serve as the timekeeper for the student assistant(s). Coordinate schedules review and submit timesheets for approval and processing.
Miscellaneous
Other classificationrelated duties as assigned
Minimum Qualifications:
High School diploma or its equivalent AND Three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
Experience to be fully functional in all technical aspects of work assignments.
Thorough detailed knowledge of applicable university infrastructure policies and procedures.
Thorough knowledge of English grammar punctuation and spelling.
Thorough knowledge of office systems and ability to use a broader range of technology systems and packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math such as calculate ratios and percentages track financial data and make simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature.
Preferred Qualifications:
Thorough knowledge of office methods procedures and practices.
Fluency in using standard office software.
Ability to learn interpret independently and apply various complex policies and procedures and identify deviations from applicable policies.
Ability to apply independent judgment discretion and initiative to address problems and develop practical thorough and at times creative solutions.
Ability to perform standard arithmetic functions of a transactional nature.
Active problemsolving and practical interpersonal skills as this work often involves frontline contacts with various campus and community individuals.

License and Certifications
Valid CA Drivers License

Anticipation Salary Range: $3864 per month
Classification Salary Range: $per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical dental and vision plans membership in the California Public Employees Retirement System (CalPERS) sick and vacation time and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Fulltime NonExempt Temporary

Work Schedule: Monday Friday 8:00 AM 5:00 PM

Application Deadline: April 29 2025

As of January 1 2022 the CSU OutofState Employment Policy prohibits the hiring of employees to perform CSUrelated work outside the state of California.

California State University San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1B Visas).

Conditions of Employment

Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Drivers License Check
Possession of a valid Drivers License and Car Insurance is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid drivers license and reflects driving record.

Mandated Reporter
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Campus Security Authority
This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

I9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I9 Acceptable Documents at of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission California State University San Bernardino seeks a campus climate that welcomes celebrates and promotes respect for the entire variety of human experience. We welcome people from all backgrounds and we seek to include knowledge and values from many cultures in the curriculum and extracurricular life of the campus community. We will create promote and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit hire train and administer all personnel actions without regard to race ethnicity religion color caste national origin ancestry age sex gender gender identity gender expression sexual orientation socioeconomic status genetic information medical condition disability marital status protected military or veteran status or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination Sexual Harassment and Sexual Violence including Domestic Violence Dating Violence and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a twoyear basis thereafter. (Executive Order 1096 For more information about Diversity & Inclusion at CSUSB please visit

Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at

Smoking
CSUSB is a smoke and tobaccofree campus. See policy at Act
In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) the Cal State San Bernardino Annual Security and Fire Safety Report is available at: Experience:

Exec