Certificates Administrator
Certificates Administrator
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Job Description
Job Description
Please note : This role is desginated as 100 InOffice and the successful candidate will be required to come into the physical office 5 x a week.
Current work authorization is required for all openings.
What We Do
Based in Toronto Fidelity Clearing Canada (FCC) is the leading independent clearing broker and custodian in the Canadian market. We provide trade clearing custody and backoffice support services to Canadianbased brokerage firms and registered Portfolio Managers.
For more information about Fidelity Clearing Canada please visit Overview:
The FCC Certificates department ensures accurate timely processing of all physical securities related transactions. The department as a whole is responsible for managing the processing of entries in client accounts deposit and withdrawal requests for securities with various depositories processing requests with transfer agents or issuers and maintaining FCCs secured vault location.
What You Will Do:
Reporting to the Manager Certificates the Certificates Administratoris responsible for processing entries in dataphile to accurately reflect positions in client accounts and within Fidelity setting up deposits/withdrawals with various securities depositories facilitating various requests involving physical securities as well as maintaining Fidelitys secured vault location.
The Certificates Administrator communicates with Fidelity Clearing Canada internal partners our clients and counterparties. By working with these key stakeholders we achieve accurate and timely processing while mitigating risk to all involved.
As part of the certificates team you will be responsible for the following:
- Process entries in dataphile to accurately reflect physical securities within client accounts as well as their location within Fidelity.
- Process entries with depositories (CDS/DTC) for the deposit/withdrawal of physical securities.
- Facilitate different requests involving physical securities including:
- Having securities reregistered as required
- Assisting with receiving or delivering physical securities as part of account transfers
- Processing legend removals on restricted securities
- Having securities split or consolidated as necessary
- Communicate with transfer agents issuers and their legal counsels as required to ensure all requirements are met for the processing of above listed transactions.
- Ensure Fidelitys onsite and offsite securities storage locations are properly maintained and organized.
- Work with internal Fidelity teams to reconcile Fidelitys physical holdings.
- Respond timely to verbal or written client requests.
- Intake and distribution of incoming mail couriers and faxes.
- Retrieval of sensitive documentation from our client firms and secured vault located in the downtown core.
- Create and distribute reports to clients and management.
What We Are Looking For:
- More than 1 year of related experience within operations in the financial services industry preferably 1 year in settlements and/or physical certificates within the correspondent clearing business.
- Completion of postsecondary education.
- Excellent MS Excel skills and proficient with the MS Office environment.
- Strong customer service skills with ability to build credibility and rapport to gain customer confidence.
- Exceptional communication skills.
- Attitude to thrive in a fast paced challenging teamoriented environment.
- Ability to work independently in a fastpaced environment.
Fidelity Canada is an equal opportunity employer
Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race color religion sex sexual orientation gender identity or expression national or ethnic origin age disability family status protected veterans status Aboriginal/Native American status or any other legallyprotected ground.
Accommodation during the application process
Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation please email us at .
No telephone inquiries or agencies please. We thank all applicants for their interest please be advised that only those selected for an interview will be contacted.
Why Work at Fidelity
We are proud to be recipients of the following:
Awards
Canadas Top 100 Employers
o Greater Torontos Top Employers
o Canadas Top FamilyFriendly Employers
o Canadas Top Employers for Young People
Great Place To Work Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Todays Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams
LinkedIn Top Companies in Canada
Human Resource Director (HRD) Best Place To Work
o HRD 5Star Benefit Program
o HRD 5Star Diversity & Inclusion Employer
Designations
Canadian Compassionate Companies Certified
Benefits Canadas Workplace Benefits Award Future of Work Strategy
TalentEgg National Recruitment Excellence Award Special Award for Diversity & Inclusion in Recruiting
Canadian HR Reporters Most Innovative HR Team
Required Experience:
Unclear Seniority
Employment Type
Full-Time
