Cover and data administrator
Cover and data administrator
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Job Description
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Contract: Fixedterm for nine months termtime only plus five days
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Hours:20 hours per week
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Salary: GSAL.92
The Grammar School at Leeds (GSAL) is looking to appoint a highly organised and detailoriented Cover and Data Administrator to join our busy data team. This varied and rewarding role supports both the smooth coordination of cover for colleague absences in our Senior School and the accurate management of our schools data. The successful candidate will report directly to the Head of Data & Timetabling and play a crucial role in ensuring the daily operational efficiency of the school.
The role involves assigning lesson and duty cover for planned and unplanned colleague absences maintaining the integrity of student data within our school systems and carrying out regular audits and data cleansing. You will input and manage enquiry data following open events and oversee the student joiner and leaver process. In addition you will manage the parents evening booking system monitor attendance and assist with the administration of assessment procedures.
You will also be responsible for the preparation of data returns to a high standard for a range of regulatory bodies including the DfE ISI ISC HMC and Leeds Local Authority. The role includes assisting with the creation and ongoing maintenance of both the Primary and Senior School timetables which involves inputting student subject options allocating students to classes managing PSHE rotations and overseeing class suspensions where necessary. You will help maintain and support t the use of online textbook resources and contribute to the smooth setup of systems ahead of each new academic year. In addition youll be involved in implementing new administrative systems and will provide occasional cover for other administrative roles within the team as needed.
To be successful in this role you should have previous experience working in administrative positions ideally with a sound understanding of handling sensitive and confidential information. While experience in an educational setting or familiarity with school data systems such as SIMS is advantageous it is not essential as training will be provided. You must be confident with Microsoft Office applications particularly Excel Word and Outlook and demonstrate excellent attention to detail organisational skills and the ability to manage multiple deadlines efficiently. You should be adaptable proactive and able to work both independently and collaboratively as part of a team.
A minimum of GCSEs in English and Maths at grade C/4 or above is required and a relevant qualification or degree would be beneficial. The successful candidate will have a strong understanding of the importance of data protection and safeguarding and a clear commitment to promoting the welfare of children and young people. They will also be willing to work flexibly including additional days in August as required.
GSAL was awarded North Independent School of the Year 2024 and Independent Secondary School of the Decade in 2021 and continues to be a friendly fun and supportive environment with high investment in pupil and colleague wellbeing while insisting upon and maintaining high expectations.
Benefits
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Enhanced school holidays (approximately 15 weeks taking into account the 5 paid plus days)
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Significant discount on school fees
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Childcare provided for colleagues children during school INSET days (from the age of 3 up to age 11
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Personal pension plan with Aviva up to 5 employee contribution and 10 employer (with the facility to pay higher or lower employee contributions)
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Training and CPD available including five inset days per academic year
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Colleague lunches: three courses for 2.40 available during school lunchtimes plus free tea coffee and hot chocolate
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Access to our GP provider Health hero
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Access to our Employee Assistance Programme wellbeing app Vivup offering telephone counselling financial and legal advice plus 68 facetoface counselling sessions
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Colleague discounts through multiple providers including Vivup discounts for teachers and Extras
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Beautiful lunch time walking routes around our 100 acre site
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Onsite gym and swimming pool available for colleague use within set times as well as staff classes such as Pilates meditation kettlebells spinning and bootcamps
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Salary sacrifice schemes for cycle to work
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Free car parking available on site
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Use of the schools extensive library facility
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Generous leave of absence scheme to support our employees when they need it
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Opportunity to be involved in extracurricular activities such as the staff pantomime wellbeing committee or volunteer for community events
How to apply
Complete the online GSAL application form. For any enquiries about the vacancy feel free to contact
More information about the role and responsibilities are contained in the job description and person specification attached in the documents section on our website advert.
Closing date for applications: 08:00 Thursday 1 May 2025
Interview date: Week commencing 5 May 2025
The Company
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Documents
Required Experience:
Unclear Seniority
Employment Type
Unclear
