HR Finance and Business Operations Manager

Job Description

Recruiting hiring onboarding and managing employees.

Developing and implementing HR policies and procedures.

Managing employee relations performance evaluations and compensation.

Overseeing payroll and benefits administration.

Ensuring compliance with labor laws.

Managing financial budgets forecasting and reporting.

Overseeing accounting processes and financial controls.

Analysing financial data to identify trends and opportunities.

Working with external auditors and ensuring financial compliance.

Overseeing daily operational activities ensuring smooth workflow.

Identifying and implementing process improvements.

Managing relationships with vendors and suppliers.

Developing and implementing business strategies.

Monitoring and analysing performance metrics.

Leading and mentoring team members.

Providing performance feedback and development opportunities.

Building a positive and collaborative team environment.

Meeting with potential applicants in order to counsel and guide them towards enrolment to any of RGRs services.

Attendance at recruitment exhibitions representation of RGR on exhibition stands.

Lead in ensuring Conversion of current applicants via telephone and facetoface meetings.

Regular visits to cities outside of Abuja. participation in admissions seminars held at schools hotels and other venues.

Contribution to RGR s marketing strategy and organisation of marketing and advertising activity in Nigeria.

Ensure staff are trained in Delivery of expert visa advice and counselling for all Nigerian RGR applicants applying for visas.

Input and expert advice with regards to RGRs strategy in Nigeria.

Possible travel to cities outside of Abuja for recruitment events or training including abroad.

Essentially ensure that staffs are equipped to sell programmes and represent the best interest of partners & RGR in Nigeria.

Ensure constant steam of walkin clients at the assigned RGR office are attend to on time.

Assist with developing new strategic student recruitment activities through gathering market intelligence on up to date HR admin recruitment and Finance strategies uHhm.

Ensure Achieve agreed client conversion targets for each intake and Staff recruitment.

Provide timely and accurate updates to the Company regarding recruitment administration staff performance and accounting activities.

Make contact and follow up with new institutions in Nigeria to have a signed MOUs to send students to RGR including invoicing and payments.

Marketing and promoting RGR institutions to prospective students to ensure payments is made.

Maintain full update on RGR partner institutions regarding courses materials and procedures.

Support to Initiate necessary virtual and realtime marketing strategies/campaigns using various social media platforms amongst others as required.

Any other related task that may be assigned

Responsibilities

Human Resources Management

Recruitment and Onboarding: Managing the entire hiring process from job postings and candidate sourcing to interviewing and onboarding new hires.

Training and Development: Identifying training needs developing and delivering training programs and managing employee development plans.

Performance Management: Implementing and managing performance appraisal systems providing feedback to employees and addressing performance issues.

Compensation and Benefits: Providing advice on pay negotiations redundancy and employment law.

Managing salary structures benefits packages and ensuring fair and competitive compensation.

Payroll: Ensuring employees are paid correctly and on time including managing pensions and benefits.

Compensation: Providing advice on pay negotiations redundancy and employment law.

Benefits Administration: Managing employee benefits programs such as health insurance and retirement plans.

Employee Relations: Addressing employee concerns mediating conflicts and fostering a positive and productive work environment.

Compliance: Ensuring the organization complies with all relevant employment laws and regulations.

Ensuring company policies and procedures comply with employment law and regulations.

Legal Advice: Advising line managers and employees on employment law and company policies.

Training Programs: Planning and implementing staff training and development activities.

Record Keeping: Maintaining confidential employee records including personal information attendance and performance evaluations.

HR Policy Development: Developing company HR policies and procedures.

Communication: Communicating HR policies and procedures to employees.

Collaboration: Collaborating with management to develop strategies for employee retention and engagement.

Policy Development and Implementation: Developing and implementing HR policies and procedures that align with company goals and best practices.

Strategic HR Planning: Contributing to the development and of HR strategies that support the organizations overall business objectives.

Employee Engagement: Developing and implementing strategies to increase employee engagement satisfaction and retention.

Finance and accounting management

To oversees a companys financial operations ensuring compliance accuracy and efficiency.

To manage daytoday financial tasks prepare reports and budgets and provide financial insights to support strategic decisionmaking

Daytoday financial operations: This includes managing payroll invoicing cash flow and other transactions.

Financial planning Analysis and reporting: Developing budgets forecasts Prepare and analyze financial statements reports and budgets and ensuring accuracy and adherence to legal and industry standards

Compliance and risk management: Ensuring adherence to accounting standards financial regulations and minimizing financial risk.

Team management and Leadership: Supervising staff managing their performance providing guidance and ensuring proper training.

Financial analysis and insights: Analysing financial data to identify trends areas for improvement and provide insights to senior management.

Process improvement: Identifying and implementing process improvements to enhance financial efficiency.

Accounting Operations: Oversee and manage the accounting department ensuring efficient and compliant operations.

• Budgeting & Forecasting: Develop and manage budgets and forecasts analyzing variances and making recommendations.
  
• Cash Flow Management: Manage cash flow identify trends and forecast requirements.
  
• Internal Controls: Implement and maintain effective internal controls to safeguard assets and financial information.
  
• Audits: Manage and coordinate audits ensuring accurate and timely completion of audits.
  
• Stakeholder Communication: Communicate financial information to internal and external stakeholders including management investors and regulators.
  

External relations: Liaising partners company lawyers banks and other external parties.

Administration & Office Management:

Office Operations: Managing office supplies and ordering new stock of stationery and furniture

as needed.

Administrative Support: Providing clerical and administrative assistance to staff and management including handling correspondence preparing documents and managing schedules.

Office Management: Overseeing daytoday office operations maintaining office supplies and ensuring a clean and organized workspace.

Ensuring a welcoming and professional office environment.

Overseeing office equipment and facilities including maintenance and repairs.

Communication: Answering phone calls managing emails and directing inquiries to the appropriate personnel.

Meeting and Event Coordination: Scheduling meetings taking minutes arranging conferences and supporting the organization Organising company events or conferences and of company events.

Arranging travel accommodations and event logistics.

Data Management: Performing data entry maintaining databases and preparing reports.

Financial Management: Managing the office budget and expense by Assisting with expense tracking invoice reconciliation and budget management.

Project Management: Assisting with project planning coordination and task .

Implementing and maintaining office procedures and policies.

Processing invoices and managing vendor relationships.

Customer and Visitor Support: Dealing with correspondence complaints and queries and Providing general assistance to customers and clients.

Organising meetings and managing databases of partners

supervising and monitoring the work of all staff

liaising with staff suppliers and clients for effective operation

implementing and maintaining procedures/office administrative systems

Delegating tasks to junior employees

ensuring that health and safety policies are up to date

Organising and attending meetings with senior management

Preparing reports presentations and other documents.

Maintaining filing systems and records.

Facilities Management:

overseeing and agreeing contracts and providers for services including security parking cleaning catering technology and so on

supervising multidisciplinary teams of staff including cleaning maintenance grounds and security

ensuring that basic facilities such as water and heating are wellmaintained

managing budgets and ensuring costeffectiveness

allocating and managing space between buildings

ensuring that facilities meet government regulations and environmental health and security standards

advising businesses on increasing energy efficiency and costeffectiveness

overseeing building projects renovations or refurbishments

helping businesses to relocate to new offices and to make decisions about leasing

drafting reports and making written recommendations

Marketing

compiling and distributing financial and statistical information such as budget spreadsheets

analysing questionnaires

writing reports company brochures and similar documents

organising and hosting presentations and customer visits

Organise & Initiate promotional activities

visiting customers/external agencies

organise market research.

Business Development:

Develop and initiate business development and /marketing strategies.

Assist in coordinating actions to influence developed strategies.

Assist in the of marketing campaigns.

Assist in the development and planning of all branding and marketing activities.

Identify opportunities develop plans and establish business alliances that will strengthen the RGR brand.

Carry out sensitization activities and generate new leads in formal and informal sectors of key cities where an RGR office does not exist at the moment.

Make presentations to key employers parents and students of highly rated secondary institutions and generate traffic/leads/registrations ensuring students register.

Create the needed buzz in tertiary institutions thereby increasing leads from the institutions.

Experience and Qualifications

Youll need a blend of HRspecific skills strong administrative abilities and financial acumen. Experience in HR administration knowledge of payroll and benefits and proficiency in accounting software are key. Good communication organizational and problemsolving skills are also essential

Education: Bachelors degree in business administration finance human resources or a related field.

Experience: Proven experience in HR finance and business operations management.

Knowledge: Strong understanding of HR practices financial principles and business operations.

Skills: Excellent communication interpersonal and leadership skills.

Other: Analytical skills problemsolving abilities and the ability to manage multiple tasks simultaneously.

Essential Skills and Experience:

Evidence of working within a targetdriven environment

Experience in an administrative role Human Resources and Accounting position