Executive assistant to the Management Committee
Executive assistant to the Management Committee
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Job Description
Responsibilities: Admin Office Billing
Admin
Travel Arrangements: Coordinating travel plans and handling travel receipts.
Administrative Support: Writing and editing emails/presentations drafting reports and preparing communications on behalf of the executive.
Meeting Coordination: Scheduling sending reminders and organizing catering when necessary.
Document Management: Gathering and organizing documents for meetings maintaining records and taking notes.
Scheduling: Organizing meetings appointments and events.
Communication: Reviewing prioritizing and responding to emails and phone calls.
Office
Visitor Management: Welcoming visitors and directing them to the appropriate department.
Ordering Supplies: Managing the procurement of office supplies and equipment.
Vendor Management: Communicating with vendors to ensure timely delivery of goods and services.
Office Maintenance: Coordinating with facilities management for office maintenance and repairs.
Billing
Processing Payments: Handling and processing invoices for payment.
Invoicing: Handling and processing customer invoices
Expense Reports: Preparing and submitting expense reports for the executive.
Cost Management: Evaluating and recommending costsaving strategies.
Qualifications :
Organizational Skills: Self starter and Ability to manage multiple tasks and priorities efficiently.
Communication Skills: Strong written and verbal communication abilities in both English and French.
Attention to Detail: Ensuring accuracy in all tasks and documents.
ProblemSolving: Ability to handle unexpected issues and find solutions quickly.
Discretion: Maintaining confidentiality and handling sensitive information appropriately.
IT literacy: Tech savvy and very conversant with MS Office suite
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
