Secretary Supervisor - Spokane
Secretary Supervisor - Spokane
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$ 3725 - 4979
1 Vacancy
Job Description
Description
- Secretary Supervisor
Community Corrections DivisionSpokane WADOC WFSE Salary Range 42: $3725.00$4979.00- If you are viewing this posting from an external job site (such as Indeed) copy/paste and search via the following link to apply directly to this and other WA State Department of Corrections (DOC) positions: Missionof Washington State Department of Corrections (DOC) is to improve public safety by positively changing lives.
Our agency is looking to fill a fulltime nonpermanent Secretary Supervisor position within the Community Corrections Division. This position works for the Spokane Community Justice Center (CJC)located at 715 E. Sprague Spokane WA 99202. This nonpermanent appointment is expected to last about twelve months.
Under the general direction from the Community Corrections Supervisor (CCS) this position supervises support staff to ensure they are providing technical and professional support as needed for the Community Corrections Officers (CCOs). The support provided by this position enables staff to conduct efficient and effective management of caseloads. Work hours are 8:00 am 5:00 pm MondayFriday.
We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence while promoting innovation engagement and safety leading to better outcomes for our community and our agency. If you have a passion for service review decide and apply!
HOW TO APPLY
Select the Apply button located at the top right corner of this posting. A complete application packet will include the following:
- Online application.You must complete the online application including the Work Experience section. Your resume will not substitute for this requirement.
- Cover letter. Regarding your interest in this position.
- Resume. Detailed and chronological.
- Three professionallevel references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the Supplement Information section for the requirements and definition of. References are contacted after the interview process.
Applicants wishing to claim Veterans preferenceshould attach a copy of your DD214 (member 4 copy) NGB 22 or signed verification of service letter from the United States Department of Veterans Affairs.
Do not includeany personal photos or personally identifiable data within your application packet such as a drivers license or social security number.
Incomplete application packages or see resume in lieu of the requested information may disqualify you from the process.
Duties
Supervise and oversee the office functions for the Spokane CJC.
- Using independent judgment establish priorities for completion of work assigned to support staff and coordinate with support staff to ensure deadlines and new guidelines are met.
- Supervise support staff. Plan assign and review the work of support staff adjusting assignments and schedules to maintain adequate staffing levels and respond to fluctuating workloads. Resolve support staff issues.
- Schedule unit meetings manage conference room scheduling sending out notices to staff complete and maintain meeting minutes.
- Assist CCS with the interview process by scheduling interviews and assisting with preinterview preparations.
- Prepare and submit all staff action forms.
- Track equipment and vehicles in preparation for yearly CAMS inventory reports.
Credit card custodian for Spokane CJC Credit Card. - Interview make hiring recommendations plan organize and monitor work of support staff.
- Conduct monthly meetings with support staff to review work assignments and performance.
- Complete annual performance evaluations and expectations for support staff.
- Approve timesheets and leave slips for support staff.
- Complete purchase orders for all vehicle repairs and required maintenance.
- Update policy and emergency response manuals.
- Assist staff in submitting help tickets as needed. Coordinate staff moves and assist IT with asset inventory.
- Track warrant status for the CJC office and assign AVIs.
- Check status of warrant and inactive caseloads quarterly.
- Archive field files.
Other duties as assigned.
Qualifications
Required Qualifications
- High School diploma or equivalent.
- Three years of increasingly responsible office experience requiring keyboarding or typing and including experience leading the work of others.
- Computer knowledge.
- Valid unrestricted drivers license.
- Ability to assist individuals with various criminal backgrounds and personalities.
- Maintain regular and reliable attendance.
- Respect and maintain confidentiality.
- ADD THE REST FROM PD.
- Experience entering and retrieving information from a computer or centralized database.
Supplemental Information
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race creed color national origin sex marital status sexual orientation gender identity gender expression age honorably discharged veteran veteran status genetic information or the presence of any sensory mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
VisitMission & Vision Washington State Department of Corrections for more information about our agency.
IMPORTANT NOTES
Telework Details
This position may be allocated for telework for up to NUMBER day each week. If approved work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hot spot service at that time. Employees are expected to perform assigned duties in a safe manner; to take proper care of all stateissued equipment; and maintain confidentiality of all information in possession while working offsite.Employees will be required to commute to a Department of Corrections facility or field office as business requires to potentially include components of the onboarding process. Some offices will have a drop in area available however a dedicated workspace within a DOC facility may not be provided.
What We Offer
As an employee of the Department of Corrections your worklife integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical dental and vision these perks also may include:
For questions about this recruitment or to request reasonable accommodation in the application process contact the assigned Talent Acquisition Recruiter at or. Make sure you refer to the 2025 requisition/job number located at the top of this posting.
For TTY service please call the Washington Relay Service at 711 or.
Required Experience:
Manager
Employment Type
Full-Time
