Contracts Administrator - Behavioral Health

Duties may include but are not limited to the following:

• Manages the and administration of a wide variety of contracts and grants for the Behavioral Health Department;
• Negotiates contract costs as well as terms and conditions to ensure contract value and service delivery is maximized;
• Monitors contract outcomes and outputs to ensure that the contractor is performing in accordance with contract terms and expectations;
• Conducts contract budget projections and assists with annual contract budget development process;
• Completes grant administration for the department and oversees all associated grant management functions;
• Identifies opportunities for improvement and prepares and presents contract and grant related recommendations to management;
• Researches analyzes prepares and edits reports and correspondence regarding technical contract and grant issues;
• Prepares board letters to be presented to the Board of Supervisors and manages workflow process up to final approval and of agreements or board item subject;
• Assists with develops reviews and revises policies and procedures related to contracts and grants to ensure operational efficiency and cost effectiveness;
• Consults with County administrators and legal counsel regarding the interpretation of laws and regulations related to procurement and/or contract terms and conditions;
• Develops request for proposal (RFP) solicitation documents and manages RFP processes for the Behavioral Health department;
• Collaborates with other County agencies to execute contracts and purchase orders;
• Attends meetings to identify issues and make recommendations regarding changes in processes/procedures/contract terms;
• Makes presentations to management and policy makers regarding contract issues and provides recommendations for corrective action;
• Serves as a liaison to contractors providing technical support and customer service;
• Manages recordkeeping systems related to contract administration activities; and
• Performs other related duties as required.

These are entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION TRAINING and EXPERIENCE

Any combination of education and/or experience equivalent to a Bachelors Degree in Public Administration Health Business Administration or a related field and experience working with contracts grants and RFPs. Examples of qualifying experience would include:

Program Administrator I: Relevant Bachelors degree and one 1 year of relevant work experience.

Program Administrator II: Relevant Bachelors degree and at least two 2 years of relevant work experience.

Program Administrator III: Relevant Bachelors degree and at least four 4 years of relevant work experience.

Necessary Special Requirements:

• Contract and grant administration including negotiation writing and performance monitoring
• Budget and fiscal management by overseeing budget administration and identifying costsaving opportunities
• RFP Development and managing the creation and of RFPs

• Customer services as it relates to grant administration
• Working with diverse groups of stakeholders

Work experience may be substituted for education on a yearforyear basis

Knowledge Skills and Abilities:

Working knowledge of:

• the principles and techniques of program and project management
• contract and budgetary preparation and analysis
• fiscal management
• organization and staffing
• administrative application of data processing
• public relations and customer service support
• personnel administration as applicable to allocated level and program

Ability to:

• analyze administrative and fiscal issues
• resolve issues satisfactorily and in a timely manner
• prepare a variety of written reports and recommendations
• speak effectively in public and with the public
• plan organize and supervise the work of others within established deadlines

Skill in:

• public speaking and delivering presentations
• communicating clearly and effectively orally and in writing
• developing RFP solicitation documents including describing the scope of work vendor requirements and proposal submission guidelines
• building and fostering collaborative relationships with stakeholders promoting teamwork despite differences in opinion or background

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources in Ventura California no later than 5:00 p.m. on Tuesday April 29 2025.

To apply online please refer to our website at If you prefer to fill out a paper application form please callfor application materials and submit them to County of Ventura Human Resources 800 South Victoria Avenue L1970 Ventura CA 93009.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however it/they may not be submitted in lieu of the application.

LATERAL TRANSFER OPTION: If presently permanently employed in another merit or civil service public agency/entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please clickhere for additional information.

SUPPLEMENTAL QUESTIONNAIRE qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION qualifying: All applications will be reviewed to determine whether stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

COMPARATIVE SCREENING Qualifying:If there is a high number of qualified applicants a comparative screening will be conducted to determine which of the applicants will be selected for invitation to the oral examination. Applications will be evaluated and ranked according to criteria that most closely meets the needs of the department so it is essential that applicants provide as much detail as possible and answer all parts of the application and supplemental questions.

NOTE: It is recommended that your application materials clearly show your relevant background and specialized knowledge skills and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.

ORAL EXAMINATION 100: A jobrelated oral examination will be conducted to evaluate and compare participating examinees knowledge skills and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent 70 or higher to qualify for placement on the eligible list.

NOTE: If there are three 3 or fewer qualified applicants an examination may not be conducted. Instead a score of seventy percent 70 will be assigned to each application and each applicant will be placed on the eligible list.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one 1 year.

BACKGROUND INVESTIGATION: A thorough preemployment post offer background investigation which may include inquiry into past employment education criminal background information and driving record may be required for this position.

For further information about this recruitment please contact Nathan Wood by email ator by telephone at.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.