Human Resources Specialist

CHARLOTTE COUNTRY DAY SCHOOL

POSITION TITLE: Human Resources Specialist

DEPARTMENT: Finance

REPORTS TO: Director of Human Resources

FLSA: NonExempt

TERM: 12 Months FullTime

SCHEDULE: MondayFriday 7:30 a.m. 4:00 p.m. & occasional overtime

Mission Statement

Through excellence in education Charlotte Country Day School develops the potential of each student by fostering intellectual curiosity principled character ethical leadership and a responsibility to serve.

School Overview

Charlotte Country Day School (Country Day) is one of the largest independent coeducational schools in the Charlotte area and one of the 15 largest in the continental United States. Enrollment is very strong and the school is thriving. Highly regarded for the rigor of its academic program and the breadth of its offerings in the arts athletics community service and leadership Country Day is noteworthy for a long tradition of positioning itself at the forefront of curricular innovation.

A strong forwardthinking institution Country Day offers every child a chance to shine. The school is a diverse inclusive community with strong academic and cocurricular programs designed for students to learn to think critically act respectfully and show sensitivity to the feelings and needs of others. The unique curriculum offered by Country Day prepares and strengthens students for participation in their local and global communities. With its focus on diversity service global study and technology Country Day has positioned itself as a school of the 21st century.

Country Day is committed to living as an authentic inclusive community. Our pursuit of this commitment to community recognizes and affirms the richness brought by difference and discovered through commonality.

Position Purpose: We are seeking a highly organized and detailoriented Human Resources Specialist to join our dynamic HR team. The ideal candidate will play a key role in managing our Human Resource Management System (HRMS) processing payroll administering benefits ensuring compliance with applicable regulations and supporting retirement plan administration. This position requires an individual with a strong understanding of HR systems payroll functions benefits programs compliance standards and retirement plans to provide excellent service to our employees while maintaining compliance with federal and state regulations.

Key Responsibilities

HRMS Management & Reporting

1. Manage and maintain the HRMS to ensure accurate and uptodate employee records data entry and system functionality.
2. Develop and generate HR reports
3. Troubleshoot and resolve HRMSrelated issues in collaboration with IT or HRMS vendors.
4. Responsible for maintaining accurate and uptodate HRMS records related to employee evaluations and related documentation
5. Implement system upgrades enhancements and communicate new HRMS features as needed to improve HR operations.

Payroll Processing

1. Partner with the Human Resources Associate in the accurate and timely processing of monthly payroll for 450 employees.
2. Ensure compliance with applicable federal state and local tax regulations.
3. Review payroll data for errors discrepancies or missed deductions and work with the Human Resources Associate and employees to resolve issues.
4. Maintain detailed records for payroll reporting and auditing purposes.
5. Coordinate with the Finance department to ensure accurate allocation of payroll expenses.

Benefits Administration

1. Administer employee benefits programs including health dental vision life insurance and other voluntary benefits offerings.
2. Process and reconcile monthly benefits invoices ensuring accurate allocation of benefit expenses
3. Serve as the primary point of contact for employees regarding benefits enrollment changes and claims assistance.
4. Conduct benefits orientations and ensure employees understand their available benefits options.
5. Oversee and Manage the Annual Open Enrollment Process
   • Lead and coordinate the annual Open Enrollment for benefits ensuring a seamless integration within the HRMS and with insurance carriers.
   • Provide guidance and support to employees throughout the process ensuring they understand their options and make informed decisions.
   • Collaborate with insurance carriers to ensure timely updates accurate plan selections and smooth transitions during enrollment periods.
   • Monitor and address any issues or discrepancies promptly to ensure a smooth and efficient Open Enrollment experience.
6. Ensure compliance with benefitsrelated regulations (e.g. ACA HIPAA ERISA).

Compliance Assistance

1. Monitor and ensure adherence to federal state and local HR regulations including labor laws OSHA standards and nondiscrimination policies.
2. Assist in preparing for workers compensation retirement plan and financial audits reviews and inspections related to HR compliance.
3. Stay updated on regulatory changes that affect HR functions including payroll benefits and retirement plans and implement necessary changes in company processes.
4. Collaborate with the Director of Human Resources to ensure compliance with all relevant laws and regulations.

Retirement Plan Administration

1. Administer the companys retirement plan including enrollment contribution tracking and compliance with government regulations.
2. Provide employees with retirement planrelated information including enrollment assistance and retirement planning resources.
3. Monitor plan performance and assist with annual audits and filings.
4. Serve as a liaison between employees and the plan administrator resolving any retirement planrelated issues.

Qualifications

1. Education: Bachelors degree in Human Resources Business Administration or related field or equivalent work experience in a similar role.
2. Experience: Minimum of 35 years of experience in Human Resources with a focus on HRMS management payroll processing benefits administration and compliance.
3. Certifications: SHRM PHR or similar HR certification strongly preferred.
4. Customer Service:
   • Provide exceptional customer service to all employees addressing inquiries and resolving issues with professionalism and efficiency.
   • Maintain a positive approachable attitude when interacting with employees at all levels of the organization ensuring their HR needs are met in a timely and accurate manner.
5. Technical Skills:

• Proficient in HRMS software with strong preference for prior experience using ADP Workforce Now.
• Highly skilled in Microsoft Excel Word and Outlook with Microsoft Access as a plus.

1. Compliance Knowledge: Solid knowledge of HR regulations including FMLA ADA ACA ERISA and HIPAA.
2. Attention to Detail: Excellent attention to detail with a strong focus on accuracy and compliance.
3. Communication Skills: Strong written and verbal communication skills with the ability to communicate complex HRrelated topics clearly and effectively.
4. ProblemSolving: Strong analytical and problemsolving skills to address HRrelated issues and challenges.

TO APPLY: Apply online via Charlotte Country Day Schools website or directly at: Only applications submitted via this site will be considered.

It is the policy of Charlotte Country Day School not to discriminate against any employee or applicant for employment on the basis of race color religion national origin age sex gender identity or expression sexual orientation disability veteran status or any other basis protected by applicable law. This policy extends to recruitment employment promotion demotion transfer layoff termination compensation training benefits and all other terms and conditions of employment.