Receptionist Cadence 2025-2026 School Year

Job Responsibilities:

Maintains and respects confidentiality of students and school personnel information.
Understands accepts and abides by the Schools philosophy and mission statement
Answers phone calls in a pleasant informed manner for the purpose of providing information and creating a good image of the school
Greets all incoming students families and guests respectfully and professionally
Assists in all aspects of maintaining a professional front office including but not limited to fielding and directing incoming phone calls to the appropriate staff member in a timely professional manner filing copying and faxing of sensitive information.
Develops a positive welcoming and caring climate in the Front Office.
Consistently exhibits high standards of professional conduct.
Arrives punctually be prepared for each school day and maintains regular attendance.
Provides for childrens personal needs such as attending to those who are sick or hurt; administering medications as prescribed by a physician in accordance with training and authorization
Requires clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer copier fax and associated equipment that can be learned on the job within several months.
Assists students and others with routine problems and will refer nonroutine items to the Site Director.
Works with courtesy tact and diplomacy in dealing with others and the ability to work cooperatively as part of a team.
Coordinates pickup delivery and distribution of mail and packages.
Receives counts opens unpacks dates stamps records sorts and distributes incoming mail documents books materials and supplies following established procedures.
Sorts and stamps outgoing correspondence addresses envelopes and packages and prepares printed matter and other material for mailing.
Distributes any student/staff items left at the front desk.
Receives and refers visitors takes telephone calls and messages and provides routine information upon request. (Per State Law we are not allowed to take messages for teachers or students. Parent must email the teacher).
Maintains regular attendance of Students. Make sure teachers are taking attendance 2 times a day. Make any attendance adjustments (for example: excused absents/tardiness ect.
Contact parents/guardians of any students that is absent without a note/email. (daily)
Inform registrar and Site Director/Dean of Students if they are any irregularities in students attendance
Informs Registrar and Site Director/Dean of Students when student have excessive absences.
Provide Weekly attendance reports to teachers. Monitor that reports are signed and returned to you at the end of the year.
Assists the Registrar with enrollment and withdrawal of students distribution report cards ect.
Receive and Receipt incoming payments (Kindergarten monthly fees Semester fees Clubs ect.
Set up Teachers Afterschool Clubs (biannually Fall/Spring). Provided teachers with sheet to fill out regarding what club they would like to do. Retype and make a packet of all clubs to be sent out to all student. Update the website and make active at the given time. Collect payments for clubs and provided teachers/office staff with the list of students in each club. If applicable to campus.
Create a monthly Newsletter due by the first week of the month. Turn into Site Director for approval. Once approved send as PDF to Registrar to be eblasted out. Quarterly newsletter to be submitted for threecampus newsletters.
Receive Maintain and sort all incoming paperwork. (Intent to return forms uniform forms ect.
Assist in the distribution of all progress reports report cards testing results etc.
Schedule meetings appointment and/or conferences for Site Director and/or Administrative staff.
Plan and set up rooms for various meetings trainings board meetings and/or Professional Development Days
Assist in planning/scheduling/ preparing for special visitors to the campus
Assist in recording and transcribing meeting notes for the campus faculty meetings.
Attend all meetings Professional Development Days Training and/or Special Events as assigned.
Effectively perform all other duties as assigned/asked by Administration Site Director Head Registrar or Registrar.
All other duties as assigned by the Site Director Head Registrar or Administrative Staff.