Public Records Officer Admin I
Public Records Officer Admin I
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Job Description
Summary
King Countys Procurement & Payables (P&P) team is seeking an experienced and motivated Public Records Officer (Admin I) to join our dynamic team. This role is a key position within the Organizational Support & Communications (OSC) team which plays a vital role in supporting P&Ps operational success and ensuring seamless communication and collaboration across King County. This position will follow a hybrid work model requiring two days in the office at King Street Center.
As an Administrator I you will provide critical administrative support and serve as the Public Records Officer for P&P ensuring compliance with public records laws and policies. You will be instrumental in streamlining processes and driving process improvements.
This position exemplifies the Finance and Business Operations Divisions mission statement Count On Us by delivering reliable and responsive service that meets the needs of King County agencies and the public. Guided by King Countys True North and values you will have the opportunity to make a meaningful impact on your community and the organization contributing to King Countys aspiration of being a welcoming place where every person can thrive.
This is an excellent opportunity to work in a fastpaced customerfocused environment and contribute to the success of one of the regions largest and most impactful local government teams. If you are an organizational expert with a passion for customer service strong communication skills and thrive in a fun challenging and everevolving environment we want to hear from you!
Scope of Job Duties
- Public Records Officer: Act as thePublic Records Officer for the Procurement & Payables (P&P) team managing and responding to Public Records Requests (PRRs) in alignment with the Public Records Act (RCW 42.56. Collaborate with the King County Public Records Program and the Prosecuting Attorneys Office to ensure compliance with regulations and best practices. Stay current on Public Records Act requirements policies and best practices by attending relevant training workshops and professional development opportunities to maintain expertise and ensure compliance. 50
- Administrative Support: Provide highquality administrative support to the Procurement & Payables team King County agencies and suppliers ensuring smooth and efficient operations. 15
- Process Management: Regularly review maintain and streamline the Procurement & Payables Admin teams standard operating procedures ensuring documentation is uptodate accurate and userfriendly. 10
- Process Improvements: Identify opportunities for process improvements contribute innovative ideas and implement solutions that enhance efficiency and effectiveness within the team. 10
- Team Support: Support and mentor other administrative team members and interns fostering a collaborative and highperforming team environment. 10
- Onboarding/Offboarding: Coordinate and oversee all onboarding and offboarding processes for Procurement & Payables team members ensuring consistency accuracy and adherence to County procedures. 3
- Bid Protest Tracking: Track and manage all incoming bid protests and appeals maintaining detailed and organized records. 2
Minimum Qualifications
- At least two 2 years of experience in administrative or program support roles preferably in a government procurement or legal environment.
- Familiarity with Public Records Act requirements (RCW 42.56 and experience handling Public Records Requests (PRRs) or a willingness to learn.
- Proven ability to provide excellent customer service to a diverse range of stakeholders.
- Strong organizational skills including the ability to manage multiple tasks prioritize work and meet deadlines.
- Experience in process improvement including identifying inefficiencies and implementing solutions.
- Strong communication interpersonal writing and customer service skills.
- Intermediatelevel proficiency with Microsoft Office Suite (Word Excel Outlook PowerPoint) and other administrative tools.
- Ability to manage time and adapt to changing priorities work on multiple projects simultaneously and produce timely quality work products.
- Ability to work with people from diverse backgrounds.
Preferred Qualifications
- Degree or certification in Public Administration Business Administration or a related field.
- Knowledge of procurement and payables processes or experience in a procurementrelated role.
- Familiarity with King County policies procedures and systems.
- Experience with records retention and management practices or familiarity with King Countys records policies.
- Experience with procurement or financial software (e.g. Oracle EBS Oracle FPC SAP or similar systems).
- Experience with LEAN processes and principles.
- Proficiency with SharePoint MS Teams and other collaborative online tools.
Supplemental Information
The Procurement & Payables Section is part of the larger Finance and Business Operations Division portfolio of countywide services. FBODs vision Count on Us reflects the divisions deepseated commitment to customer success equity employee engagement resource stewardship and operational excellence. If these values align with your own please apply and join FBOD for a rewarding career!
Position Information:
- Work Site Details:The work associated with this position will primarily be hybrid. In office requirements are set to 2 days per week. These are assigned days of the week. This may change as required by King County business needs and for meetings/events.
- Location Requirement:Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
- Work Schedule:This position is NonExempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a biweekly schedule every other Thursday comprising a 40hour workweek; normally 8:00 a.m. 5:00 p.m. Monday through Friday.
- Union Representation: This position is represented.
Employees will be provided with a County issued laptop. When working remotely employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work remain available and responsive during scheduled work hours and follow FBODs Hybrid and Remote Guidelines including oncamera participation during virtual video meetings. King County has a robust collection of tools and resources to support working remotely.
The Application/Selection Process:The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants from this recruitment may be used to fill future opportunities in this job classification.We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.The selection process typically consists of different phases: screening interview virtual interview and if successful prehire requirements consist of reference checking. For some positions additional phases may also include skill testing writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.
Each phase is set for a specific day. Different times will be available for those days only. Please reach out to the contact below to confirm dates. Rescheduling interviews may not be possible.
Note: Online applications are preferred. However if you cannot apply online go to for other options.If you have any questions or concerns while applying please contact:Michael Castro Recruiter Email:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
