Correctional Records Clerk I
Correctional Records Clerk I
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Job Description
ARIZONA DEPARTMENT OF CORRECTIONS
REHABILITAION & REENTRY
Our mission is to enhance public safety across Arizona through modern effective correctional practices and meaningful engagements.
The Arizona Department of Corrections Rehabilitation and Reentry (ADCRR) is committed to creating a safe secure and humane correctional system. With public safety top of mind ADCRR and its more than 8000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency accountability and fairness.
CORRECTIONAL RECORDS CLERK I
Address:
Arizona State Prison Complex (ASPC) Tucson
10000 South Wilmot
Tucson Arizona 85734
Salary: $32400
Grade: 11
Closing Date: 04/25/2025
The Arizona Department of Corrections (ADC) is seeking a qualified individual to perform
clerical work of average difficulty regarding inmate records.
Performs general managerial administrative functions to include answering
telephones routing calls typing correspondence
Distributing and filing documentation
Attends meetings and generates minutes distributes and files accordingly
Processes incoming and outgoing correspondence
Schedules meetings and makes travel arrangements
Maintains and safeguards institutional files
Primary timekeeper to include: gathering
Entering time distributing and filing positive attendance records
Ensuring the overtime report is completed on a daily basis and other reports as
requested
Maintains daily distribution of incoming and outgoing mail
Generates copys files and distributes various reports to include Temporary Work
Assignment Monthly
Statistical Reports Extended Leave Requests Family and Medical Leave Act Special
Visits Request to communicate with incarcerated inmates inmate letters information
reports and other reports as requested.
Maintains files in accordance with established records retention schedule to include
current and archived documents
Ensures audit documents are filed daily files and area are neat and orderly and
documentation is destroyed within policy guidelines
Responds to telephone inquiries from staff agencies and inmate family members
Generates purchase orders and distributes to various staff; orders and maintains office
supplies and files for the unit
Assisting in quarterly inventory and purchasing of supplies
May be required to drive on State business
Performs other duties appropriate to assignment
Knowledge of:
Office practices and procedures governing offender files and documents
Automated data/manual storage and retrieval techniques
Numerical and digital filing systems
Business English and grammar
Computers using various software programs (Microsoft Word Excel and Outlook)
Skill in:
Written and verbal communication
Customer service
Attention to detail
Building and maintaining interpersonal relationships
Rules and regulations and ADC policies and office procedures
Ability to:
Work in a prison environment
Operate standard office equipment including fax copier scanning and telephone
Learn and adhere to ADC policies and procedures
Apply the laws rules and policies governing offender files
Learn through repetition practice and on the job training
Access the Adult Information Management System (AIMS)
High School Diploma or GED
Employment is contingent on the selected applicant passing a background investigation drug test.
In an effort to maintain a safe environment all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
If this position requires driving or the use of a vehicle as an essential function of the job then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current valid classappropriate drivers license complete all required training and successfully pass all necessary drivers license record checks. The license must be current unexpired and neither revoked nor suspended. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C. R210207.11.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (EVerify).
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
Vacation and sick days with 10 paid holidays per year
Paid Parental LeaveUp to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
Robust and affordable insurance plan to include medical dental life shortterm and longterm disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans credit union membership and a wellness program
An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADC Employees: Consult with your respective Human Resources Liaison if you are in
a different retirement plan than the one indicated above.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Employment Type
Full-Time
