Academic Support Coordinator
Academic Support Coordinator
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$ 42100 - 61000
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Penn State Harrisburg is seeking applicants for the position of Academic Program Coordinator. This position will collaborate with faculty staff and students within an academic unit or department to ensure the effective development and delivery of courses; responds to program inquiries from students or prospective students; recommends solutions related to university policies procedures and systems; evaluates and prepares student and course data related to degree requirements academic actions course section attributes and scheduling; monitors program budget and financial activities; coordinates and plans program related events including orientations receptions and workshops; provides consultation and interpretation on academic and records policies. This is a FTE position at 83.3. Penn State benefits are included.
Responsibilities:
Communicate with faculty staff advisers parents and students; respond to inquiries related to individual courses degree requirements or the overall academic program
Prepare and maintain student files; monitor graduation requirements; assess and track degree audits and ensure accuracy of degree requirements
Facilitate the process for reviewing requests and updating student course/program changes; process grade change forms add drop and registration forms
Collaborate with faculty and department leadership to forecast course/certificate enrollment; retrieve compile and analyze course data; assess classroom space and instructor requirements; plan schedule and finalize sections classrooms and exams; respond to course availability and enrollment inquiries; order textbooks
Coordinate and implement policies procedures and activities pertaining to student records across a department or assigned academic program
Coordinate scholarship assistantship and fellowship data and funds; prepare award letters notify donors monitor expenses and prepare and analyze financial reports; assign and monitor teaching assistant class assignments
Communicate with students to promote programspecific opportunities including workshops organizations internships and career development opportunities; collaborate with faculty and program staff to develop marketing materials
Prepare review and submit faculty senate petitions
Other Responsibilities:
Coordinate faculty affairs processes including promotion and tenure sabbatical leave and nontenure track promotions; prepare track and submit review documents; consult faculty on processes and procedures in order to facilitate timely submissions and ensure compliance with academic policies
Plan and coordinate events including orientations summer days prospective student visits open houses and other program events; arrange volunteer schedules for events
Monitor program budget including tracking purchases approving expenditures and generating financial reports
Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data student progress and experience and accreditation information
Coordinate student rating surveys
Assist with department or program website; review content and ensure that information is accurate
Coordinate and plan graduation receptions; assist with logistics including venues invitations and itineraries
Coordinate the hiring process for program parttime employees
Education:
Minimum Education: Associates Degree
Minimum Experience: 4 years of relevant experience
Equivalency: An equivalent combination of education and experience accepted
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms. We embrace individual uniqueness as well as a culture of belongingthat supports both broad and specific equity initiatives leverages theeducational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of thecommunity thrive. We value belonging as a core strength and anessential element of the universitys teaching research and servicemission.
The salary range for this position including all possible grades is:
$42100.00 $61000.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity affirmative action employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Required Experience:
IC
Employment Type
Full-Time
