Executive Assistant to CEO

About the Organization:

Swaniti Initiative is an ecosystem builder working toward a sustainable future in a climate constrained world. It has a strong legacy of working of supporting Parliamentarians and subnational governments on designing and delivering interventions that respond to the climate crisis. Recently Swaniti has been increasingly engaging with the private sector in textile cement and steel in order to decarbonize industries. Accordingly Swaniti is actively looking toward aGlobal Leadwho can support in its ambitions.

Swaniti has been working across the global south to bridge the policy gap between industry and government that will fast track energy transition processes. We have conducted in depth mapping at a sub national level to understand the drivers toward large scale transition.Whether it is crystallizing the financial case for energy transition or unlocking climate finance for MSMEs in hard to abate industries Swaniti has been working with industry associations to overcome them.

Through our work we have come to believe that while there is significant interest amongst industry and government to decarbonize there arent clear pathways and support mechanisms to enable this shift quickly. Accordingly Swaniti is keen to conduct a deeper dive and understand how best we can ensure an inclusive an impactful industrial decarbonization for hard to abate sectors.

The Global South decarbonization lead will help is focus on working with these sectors in order bring sustainable policy changes in India Bangladesh Nepal Indonesia and South Africa. The position lead will help translate research insights into policy tools for government practitioners.

Job Overview:

• Time & Task Management: Ensure all administrative functions are completed ontime managing deadlines effectively.
  
• Communication Management: Be the first point of contact (SPOC) and schedule calls address requiredemails messages queries and ensure they are prioritized. Communicateeffectively with both internal and external stakeholders with timelyfollowups.
  
• Event Coordination: Coordinate for internal and external events ensuringall details are handled prioritizing mandates. Support in planning eventsconferences and related events.
  
• Confidentiality & Information Management: Handle sensitive and confidentialinformation with the highest level of discretionmaintaining secured filing system with proper storage.
  
• Time Sensitive Notifications: Ensure timely updates and reminders are communicated preventing delays and overduetasks.
  
• Maintain Reports & Documentation: Assist is preparing write ups content preparationreports or presentations complete data and maintain listed documentation.
  
• Stakeholder Relations: Handle stakeholder queries requests and follow upssupport in maintaining strong stakeholder relations.
  

Requirements

• Graduate/Masters in related discipline preferably from a reputed institution.
  
• Atleast a minimum of 5 years in the role as an Executive Assistant.
  
• Timemanagement and ability to meet deadlines.
  
• Excellentverbal and communication skills
  
• Strongorganizational skills and be able to multitask
  
• Problemsolving and decision making skills
  
• Proactiveand self directed.
  
• Stronginterpersonal skills