Legal Assistant
Legal Assistant
Posted on :
18-04-2025
Employer Active
1 Vacancy
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Yearly Salary
USD 72982 - 118960
Vacancy
1 Vacancy
Posted on :
18-04-2025
Job Description
Description
Job Functions
- What you will do with us:
- Coordinate assigned daytoday legal services operations.
- Coordinate and directly handle the contract approval and process.
- Coordinate and directly handle the approval and process for all legal and property record documents and handle the Circuit Court Clerk recording process for land and official records.
- Administer and coordinate the City Attorneys Office database.
- Coordinate the collection of all City regulations orders directives and other documents to maintain a database accessible to all City staff.
- Oversee and annually prepare and coordinate the annual budget for the City Attorneys Office; oversee purchasing for the division order supplies; prepare and process invoices and purchase orders.
- Oversee and coordinate special projects and programs including regulatory compliance and the whistleblower hotline.
- Organize develop obtain monitor and evaluate training programs provided by or for legal services.
- Manage information governance for legal services.
- Conduct legal research and write prepare review and edit a variety of legal documents.
- Administer the City Attorneys Office records management program.
- Develop streamline and optimize internal processes systems and procedures.
- Assist as needed in the municipal infraction program and court docket collection of debt program and forfeiture program.
- Conduct real estate title research and examination and review/prepare real estate closing documents.
- Receive and screen telephone calls emails and other correspondence; respond to general inquiries complaints and requests and provide assistance or information regarding a variety of legal services issues and other City services and/or procedures.
- Update law books manuals codes administrative procedures etc.
- Provide guidance and assistance to other legal services staff and general administrative support to the City Attorney and other attorneys in the Division.
Qualifications
- What you will need to be considered:
- Associate degree from an accredited college or university.
- At least 5 years of skilled experience in legal services administration as a certified paralegal preferably in a municipal government similar public agency or closely related private sector setting; additional administrative lawrelated work experience may substitute yearforyear for the educational requirement.
- Paralegal certification from an institute college or university approved by the American Bar Association (required).
- Valid drivers license and satisfactory driving record (required).
- Be resourceful diplomatic and professional and willing and eager to assume new challenges and increased responsibility.
- Strong and effective organizational customer service time/resource management research and written and verbal communication skills.
- Proven computer/technology skills; must be extremely proficient with Microsoft Office applications (Outlook Word Excel) and be able to quickly become proficient with other specialized software and database applications; previous experience with DocuSign a plus.
- Detail oriented and accurate with demonstrated ability to handle multiple projects and responsibilities prioritize work and meet firm deadlines.
- Or any acceptable equivalent combination of education experience and training that provides the required knowledge skills and abilities to satisfactorily perform job duties.
Additional Information
- Interested applicants must submit the following to be considered:
- A complete online application
- Current resume (attached to the online application)
- Letter of interest (attached to the online application)
Review of applications will begin immediately so prompt application is highly encouraged. The position will remain open until filled; recruitment will close without notice when a sufficient number of qualified applications are received or all hiring decisions have been made.
This is a fulltime position requiring 40 hours of work per week Monday through Friday; a core work schedule will be determined upon hire. This is a nonexempt position which means an individual in this position is eligible for overtime compensation under the provisions of the Fair Labor Standards Act (FLSA) and the Citys personnel regulations. Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees.
The successful candidate will be subject to a preemployment background investigation. The City has established an alcoholfree drugfree and smokefree workplace which applies to any person employed by conducting business with or applying for a position with the City. Each employee as a condition of their employment may be required to participate in preemployment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate postaccident and random testing.
For more information about this position contact City Attorney Frank Johnson at or240.805.1086. Questions regarding the online application process may be directed to the Department of Human Resources at or 301.258.6327.
This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 12 months.
Employment Type
Full-Time
Key Skills
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