Guidance Secretary 220 Days Per Year

TITLE: GUIDANCE SECRETARY 220 day) 5.2.17 QUALIFICATIONS: 1. High School Diploma 2. Possess a combination of clerical skills to include typing filing record keeping booking a willingness to learn word and data processing and other related clerical skills as the position demands. 3. Proven ability to work in a polite and friendly manner with many different publics. 4. Possess good communication skills both verbal and written. 5. Demonstrated aptitude or competence for assigned responsibilities. 6. A sense of humor and a proven ability to work in a polite and friendly manner with all staff members students and with the larger educational community. 7. Such alternative to the above qualifications as the school department may find appropriate and acceptable. REPORTS TO: Building principal guidance department head and/or designee. JOB GOALS: 1. To plan coordinate and maintain the assigned tasks related to the school and/or the program in a manner that assures proper and efficient service to the students staff and the public. 2. Provide a safe and supportive educational environment for all students. PERFORMANCE RESPONSIBILITIES (include but are not limited to): 1. Organizes and maintains office files and records. 2. Maintains confidentiality of student/staff and building records and respects the confidential nature of the school building and will refer to the Principal if a problem arises. 3. Ability to use a variety of technological software applications as related to the school office setting. 4. Registers all new students and processes student withdrawals according to established procedure including but not limited to monitoring and retrieving required documents from sending schools. 5. Coordinates and schedules visits by representatives of colleges industry and the military including local college fairs. 6. Processes transcript requests from students. 7. Develops files and mails correspondence to parents and others as requested by supervisor. Page 1 of 2 s:job TITLE: GUIDANCE SECRETARY 220 day) 5.2.17 8. Receives and routes incoming telephone calls and inquiries. 9. Maintains office equipment and assists staff with its use. 10. Processes mail and other communications. 11. Greets and directs school visitors with a warm and approachable tone. 12. Provides support and service to student staff and volunteers. 13. Establishes and maintains cooperative relationships with others. 14. Performs other related tasks and assumes other related responsibilities as may from time to time be as assigned by the Principal. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of those in this classification. TERMS OF EMPLOYMENT: EVALUATION: SALARY: 220 Calendar Year Performance of this job will be evaluated annually in accordance with the provisions of EAPC Educational Secretaries Contract. Per current EAPC Educational Secretaries Contract EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER