HRIS Technician Receptionist - District Office
HRIS Technician Receptionist - District Office
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Job Description
This position is for theSchool Year with an Employment Start Date of July 1 2025.
The ideal candidate will be bilingual (English/Spanish) confident in translating and proficient inMicrosoft Excel.
Fulltime positions 30 hours/week) are eligible for benefits on the first of the month following their 60thday of employment: The District Benefits are very competitive and include health dental vision and a life insurance policy. Supplemental policies through Aflac and LegalShield are also offered at an additional cost to the employee. You can view more information on benefit policies & costs on the benefits page atBenefits Page Link
TITLE: Human Resources Information Systems (HRIS) Technician & Receptionist
EMPLOYMENT TERMS: 1.0 FTE/12month position
SALARY CLASSIFICATION: Classified
GENERAL STATEMENT of RESPONSIBILITIES:
Under basic supervision the Human Resources Information Systems (HRIS) Technician will be responsible for managing all customers (both internal and external) who visit the administrative office. This includes providing information and directing customers to other appropriate staff members. It is further the responsibility of this individual to perform administrative and technical duties in the processing of Human Resources (HR) forms and documents. All responsibilities will include maintaining a high level of confidentiality and standard professionalism for the administrative offices and assuring smooth and efficient operation of the HR department.
PRINCIPLE DUTIES:
- General front office coverage; answers phones and greets public; supports the relationship between the Buckeye Union High School District and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and district staff:
- Is the designated person to answer the district telecommuncation system for the purpose of screening calls to transfer them to the appropriate personnel or taking messages.
- Greets visitors in a friendly and genuine manner.
- Evaluates situations for the purpose of directing to the appropriate personnel for resolution.
- Responds to inquiries of staff the public parents and/or students for the purpose of providing information and/or direction as may be required.
- Composes HR correspondance memos and reports as required.
- Translates for the HR department as needed for new hire appointments.
- Performs a variety of administrative and technical functions in the HR work group; processes transactional information and performs cerlical and record keeping duties; performs data entry functions related to employee tracking records maintenance and database management.
- Processes routine human resources information related to employment verification and customer service requests; maintains absolute confidentiality of workrelated issues client records and district information.
- Completes human resources and employee related reports through School Enterprise Resource Planning (ERP) Pro (Infinite Visions/Tyler Technologies) as required or requested.
- Assists in processing Personnel Action Requests (PAR); reviews forms to ensure accuracy; authorizes payroll to initiate compensation actions through completing PARs to meet payroll deadlines.
- Maintains the accuracy of HR databases (i.e: School ERP Pro; PowerSchools) and websites to include current job postings and employment records.
- Prepares human resources purchase orders through School ERP Pro including maintaining inventory of office supplies
- Assists the HR Director with scheduling responding to requests and special projects as assigned.
- Assists in creating identification badges for employees.
- Assists in updating monthly Governing Board report.
- Cross trains in all technical HR functions.
- Performs related duties as the position evolves in a growing district.
- Performs other related duties as assigned; performs duties in accordance with district policy and procedures and within scope of authority.
QUALIFICATIONS:
- Bilingual (English/Spanish).
- Must possess high school diploma or equivalent.
- Valid DPS IVP Fingerprint Clearance Card.
- Proficient knowledge of Microsoft Excel the use of basic formulas and data organization.
- Excellent ability to pay attention to detail.
- Ability to type and enter data with speed and accuracy; at/or above 60wpm preferred.
- One to three years secretarial experience preferably in HR setting.
- Thorough knowledge in the use of standard office machines and computers.
- Ability to communicate and work well with staff and administrators.
- Ability to deal effectively with matters of confidentiality.
OCCUPATIONAL CONDITION:
Low risk Work is routinely performed in indoor environments including exposure to noise and being on your feet for extended periods of time. May require standing in inclement weather including summer heat.
Physical Demands: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The applicant for this position is required to:
- regularly required to sit talk and/or hear.
- Sit approximately 55 of the time
- Walk and stand approximately 30 of the time
- Kneeling/Stooping approximately 15 of the time
- Lift pull or push on a regular basis 3050lbs
- Use hands to finger handle or feel objects tools and/or controls; and reach with hands and arms on a regular basis.
- Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
The information contained in this position description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned.
KNOWLEDGE REQUIRED:
- Computer software expertise and keyboard skills
- Flexibility and capacity to prioritize new tasks
- Ability to work independently
- Selforganization
- Excellent ability to pay attention to detail
- Applicable Federal State and local laws codes ordinances and regulations.
- Record maintenance and retention policies and procedures.
- General office policies procedures and equipment.
- Problem solving practices.
- Personnel management policies and procedures.
- Human resources practices.
- Time management methods and techniques.
SKILLS REQUIRED:
- Maintaining accurate records and technical documents.
- Typing and entering data with speed and accuracy.
- Organizing work and setting priorities to meet deadlines.
- Preparing clear and concise reports.
- Maintaining a high degree of confidentiality when handling personnel information.
- Interacting tactfully with District staff and outside agencies.
- Communicating effectively both verbally and in writing.
- Establishing and maintaining effective working relationships.
- Operating a computer and related software.
- Work is performed in an office environment. Operates standard office equipment such as personal computers and related software fax machine and copy machine.
- Computer software expertise and keyboard skills
- Flexibility and capacity to prioritize new tasks
- Ability to work independently
- Selforganization
- Excellent ability to pay attention to detail
COMMITMENT & DEPENDABILITY:
- Willingness to be an integral member of a successful team;
- Dedication to provide the highest level of service;
- Adherence to policies and procedures;
- Resourceful and adaptable.
POSITION EXPECTATIONS:
Time Management: Must be able to prioritize tasks assigned by supervisor.
Stress Management: Periodic stress due to various deadlines.
Public Contact: Interact primarily with public staff and parents.
EVALUATION PROCEDURE:
The evaluation is done by the HR Director.
SUPERVISION RECEIVED:
The HRIS Technician & Receptionist position reports directly to the HR Director.
Buckeye Union High School District does not discriminate on the basis of race color national origin sex age or here to read the entire policy.
El Distrito Escolar de Buckeye Union High School no discrimina en base de raza color origen nacional sexo edad o clicaqu para leer toda la poltica.
Required Experience:
IC
Employment Type
Full-Time
