Company Secretary - CDPQ India

Job Description

Role

Based in India and reporting to the Director Subsidiaries Governance and Corporate Secretariat with a dotted line to the India Chair the person will work with colleagues and collaborators from CDPQ teams located in India Singapore and various other regions (particularly in Montreal Province of Quebec Canada). While showing rigor professionalism collaboration a propensity for teamwork and good organizational skills he or she will be responsible for the corporate secretarial services of CDPQ India and its relationship with local authorities.

Main responsibilities

In collaboration with other teams (inhouse legal team government relations team investment team financial services tax cash management etc. provide corporate secretarial services as further described below in relation to CDPQ India;

Act as Company Secretary of CDPQ India:

• Provide the Board with guidance as to its duties responsibilities and powers with regards to corporate law;
• Play a key role in ensuring Board procedures are followed and regularly reviewed;
• Coordinate board and shareholders meetings of CDPQ India: prepare review and validate relevant documents in collaboration with various teams; wherever applicable attend the board and shareholders meetings as Company Secretary ensure the smooth running of these meetings and prepare the minutes thereafter;
• Ensure maintenance and compliance of secretarial records statutory books and registers;
• Ensure timely filings registration of forms including returns and applications by and on behalf of the Company as an authorized representative;
• When necessary collaborate to special projects affecting the corporate documentation of the Company (ex: share buyback change in capitalization mergers and acquisitions);
• Collaborate on and update templates for standard resolutions and legal documents;
• Maintain relationships with external corporate secretarial agents company registries and government authorities relevant to the administrative operations of CDPQ India including visiting their offices when accompanying consultants or when otherwise required;
• Act as an authorized representative of the Company before the National Company Law tribunal Registrar of Companies; Tax authorities and other quasijudicial bodies under the guidance of the legal department;
• Obtain and ensure the compliance of signatures on relevant corporate documents handle notarization or legalization procedures;
• Help update and communicate delegations of authority within CDPQ India;
• Update information on CDPQ India on Englobe.

Support Public Policy and Relations with Local Authorities

Support CDPQ Indias regulatory and public policy framework. This would include:

• Establishing a regular cadence with local stakeholders to help build and grow the relationship through tailored messaging and engagement;
• Build relationships with Invest India Niti Aayog and quasiGovernment organizations that assist with trade and investment;
• Engage with local Chambers of Commerce through key committee participation;
• Create a sensing platform that can provide early warning signals and provide input to shape dialogue with key local stakeholders;
• Cultivate deep expertise in topical areas of engagement eg Company Law taxation;
• Generally build trust respect and confidence in CDPQ India;
• Build positive perceptions through narratives of impact amongst the community at large.

Other collaborative tasks

• Act as CDPQ Indias compliance officer or representative on legal requirements as well as advisor to the legal team on various corporate law tax laws and the business and economic environment;
• Collaborate with paralegals of other CDPQ teams to update information on their subsidiaries;
• Participate in various Montreal team meetings and assist in transversal projects and initiatives;
• Provide other general administrative support as may be required.

Requirements

• Be a member of the Institute of Company Secretaries of India. Hold a diploma / certification / course in law. A bachelors degree in commerce or economics would be desirable.
• At least 10 years experience in corporate law preferably in financial services sector.
• An equivalent combination of education and experience will be considered
• Have knowledge of relevant companies law legislation.
• Being comfortable in a computerized work environment and proficiency in Microsoft Office Visio and Englobe applications would be an asset.
• Fluency in English both spoken and written. Knowledge of French language a plus.

Skills

• Rigorous and detail oriented
• Team player
• Organized
• Able to prioritize through several requests
• Shows strong judgment
• Able to work autonomously
• Able to work outside office hours as needed.

Feeling that my role is important. Having fun every day. Growing in step with my ambitions. Earning compensation that reflects my contribution. Thats the professional experience CDPQ offers!

We carefully review each application and directly contact those selected for an interview.

CDPQ offers equal employment opportunities to everyone. Women visible/ethnic minorities Indigenous people and individuals with disabilities are all encouraged to apply. If youre interested in this job and even if your application does not meet all the criteria do not hesitate to apply or contact us!

CDPQ is also committed to promoting equity diversity and inclusion as key values and sees them as a source of enrichment and pride for all its employees. Please let us know if you require adopted measures for the recruiting process.

CDPQ represents la Caisse de dpt et placement du Qubec and its subsidiaries.