Manager Portfolio - IS Portfolio Governance - Full Time 8 Hour Days Exempt Non-Union
Manager Portfolio - IS Portfolio Governance - Full Time 8 Hour Days Exempt Non-Union
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$ 133120 - 219648
1 Vacancy
Job Description
The Portfolio Manager (PfM) manages sub portfolios and their corresponding ITEC subcommittees for governance and of all programs and projects across Keck Medicine of USC to promote operational excellence and business growth. The position is also responsible to supervise coach and mentor the Project Resources (employees and contingent workers) assign to their portfolio. Portfolio Managers are responsible for the overall health of their sub portfolio and in doing so provides expertise and leadership to ensure all projects remain on scope on budget and on schedule. The PfM provides oversight over projects and programs within their sub portfolio and serves as an advisor and escalation point to the program managers project managers senior project managers project coordinators supporting or leading projects within the sub portfolio. The PfM is responsible for ensuring the subportfolios component projects and programs are delivered within scope according to deadlines within budget and adhere to quality standards set forth by leadership. This includes reporting on progress health risk & remediation plans) directly to the PMO Director. From a project management standpoint the PfM develops project charters builds project work breakdown structures & schedules develops detailed project organization charts & role/responsibility descriptions performs meeting management communicates progress/status and health enforces quality management and manages risks issues decisions action items dependencies and changes. The PfM has strong project financial management abilities (funding requests forecasting spend management) has prior experience directly & indirectly managing staff boasts a sharp attention to detail and demonstrates a respect and appreciation for project documentation by ensuring project documentation for their subportfolio is appropriately captured kept uptodate and stored in a central location.
Essential Duties:
- Ensures assigned projects are defined managed and communicated in a consistent professional and effective manner. Includes but is not limited to:
- Delivering on scope on time within budget and to an agreedupon quality level
- Adhering to the PMO defined processes methodologies
- Maintaining uptodate project documentation in the PMO departmental repository (currently Sharepoint)
- Updating centralized / coowned reports and dashboards (e.g.
- Utilizing departmental templates as intended and instructed
- Serving as the primary liaison for assigned projects
- Fostering positive relationships with project team members and stakeholders.
- Help recruit and select project manager professionals into Keck
- Support onboarding and offboarding off resources
- Conduct performance review mentoring coaching sessions throughout the year
- Partner with all employees to have a training plan in support of keck business needs and the individuals interest and skills
- Effectively have and manage a succession plan for key roles on the team
- Successfully managing health of the sub portfolio. This includes but is not limited to:
- Ensuring full inventory of projects within the sub portfolio are identified / captured
- Calendaring preparing for facilitating and distributing meeting notes for all sub portfolio meetings
- Ensuring governance related risks issues action items and decisions are resolved / worked / made
- As appropriate escalating matters to ITEC (committee that governs all sub porfolios) that could not be resolved at the subcommittee level
- Providing timely accurate and insightful inputs to ITEC related documentation and communications.
- Actively contributes to advancing the maturity and brand of the PMO by:
- Proactively identifying areas for improvement in the IS PMOs project management capability
- Leading implementation of improvement recommendations as instructed by the PMO Director (may be in the form of policy process methodology template technical relationship communication improvements)
- Being an active participant in and actively facilitating internal meetings (e.g. meetings not associated with a particular project PMO Leadership meetings 1:1 meetings with PMO Director subportfolio project manager team allhands) and trainings
- Contributing to the recruitment and selection of new PMO team members (contract and employee).
- Other duties as assigned.
Required Qualifications:
- Req Bachelors degree Information System Information Technology or related technical field.
- Req Masters degree Information System Information Technology or related technical field.
- Req Over 10 years Total postcollegiate relevant professional experience
- Req 6 years Project management experience leading information technology projects including requesting / securing approval to start projects through project closeout
- Req 5 years Coaching mentoring and providing day to day direction and support to employees and
- Req 2 years Implementing technology solutions in a healthcare provider environment
- Req Mastery of both theoretical and practical aspects of project management including tools and techniques (e.g. project planning risk/issue management governance cost/benefit analysis project change controls)
- Req Ability to facilitate working sessions with large crossfunctional teams (business clinical technical)
- Req Ability to manage multiple projects concurrently
- Req Proficiency in MSOffice Suite including Project Visio Excel Word PowerPoint
- Req Exceptional and adaptive written and oral communication skills including ability to communicate effectively with all levels of personnel from Executive level to frontline staff
- Req Creative selfconfident and flexible
Preferred Qualifications:
Required Licenses/Certifications:
- Req Fire Life Safety Training (LA City) If no card upon hire one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone ator by email at. Inquiries will be treated as confidential to the extent permitted by law.
- Notice of Nondiscrimination
- Employment Equity
- Read USCs Clery Act Annual Security Report
- USC is a smokefree environment
- Digital Accessibility
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Experience:Manager
Employment Type
Full-Time
Key Skills
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