Job Title: Secretary to Principal Exemption Status/Test: Nonexempt/226 days

Reports to: Principal Date Revised: 03/15/2025

Dept./School: Assigned Campus

Primary Purpose:

Ensure efficient operation of the school administrative office and provide clerical services for the schools administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets databases and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks oftenchanging assignments on short notice

Effective organizational communication and interpersonal skills

Experience:

35 years secretarial experience

Major Responsibilities and Duties:

Records Reports and Correspondence

1. Prepare campus communications correspondence forms manuals reports purchase orders and payment authorizations following district standards and requirements. Prepare instructional materials as requested.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to the central office according to established procedures and deadlines.
3. Maintain the school calendar of events.
4. Compile maintain and file all reports records and other documents as required. Maintain student records according to established procedures.

Reception and Phones

1. Receive incoming calls take reliable messages and route to appropriate staff.
2. Assist students teachers and parents as needed.
3. Schedule meetings and appointments and maintain a calendar for the principal.

Accounting and Inventory

1. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
2. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive store and issue supplies and equipment.
3. Maintain inventory of fixed assets equipment and supplies.

Other

1. Assist with planning preparation and setup of faculty meetings and campus activities.
2. Sort distribute or deliver mail and other documents.
3. Administer medication to students check temperatures and notify parents of student illness in nurses absence.
4. Maintain confidentiality.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

THE LIVINGSTON INDEPENDENT SCHOOL DISTRICT DOES NOT DISCRIMINATE ON THE BASIS OF RACE COLOR GENDER RELIGION NATIONAL ORIGIN AGE DISABILITY OR ANY OTHER BASIS PROHIBITED BY LAW.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. You understand that supplemental duty assignments may be modified or discontinued at any time for any reason or no reason at all at the sole discretion of the District and that the Board of Trustees may change modify or eliminate the stipend for supplemental duties at any time. This job description may not be altered in any way without the written consent of the LISD Director of Personnel.