Senior Administrative Support Specialist

Strategic Alliance Business Group LLC (SABG)

Senior Administrative Support Specialist Job Description

DESCRIPTION: Strategic Alliance Business Group LLC (SABG) is a fast growing privately held small business government contracting company. SABG is both a womanowned small business and a service disabled veteran owned small business providing superior technical support services to Government and Commercial Customers. SABG maintains a high performance culture that emphasizes superior quality productivity process improvement recruitment and ongoing development of a superior workforce. If you are driven with a cando attitude and eager to support a fast growing company this may be the opportunity you have been looking for.

JOB TITLE: Senior Administrative Support Specialist

REQUISITION #: VA138525DCSA OCCA

CLEARANCE: Secret

LOCATION: Quantico VA

REPORTS TO: SABG Program Manager

FLSA STATUS: Regular FullTime Exempt

SUMMARY: SABG is hiring for a Senior Administrative Support Specialist supporting the Defense Counterintelligence and Security Agency Office of Communications and Congressional Affairs in Quantico VA.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Acts as a liaison with other directorates/divisions/departments and sometimes outside agencies for OCCA Senior leadership and management
• Responsible for management of SES Level Director travel arrangements using the Defense Travel System; creates authorizations and submits vouchers within three days of the travel end date
• Responsible for supporting the planning and of staff meetings offsite meetings/engagements or events that support OCCAs mission and strategic goals as requested by the Director OCCA
• Responsible for reviewing incoming taskers for appropriate action with specific emphasis on deadlines using the Agency automated task management system
• Responsible for reviewing work products from DCSA organizational elements that respond to OCCA front office suspense dates ensuring they contain complete information that is responsive to the incoming tasking
• Responsible for correspondence management that includes intraoffice communications. Management of other incoming correspondence includes forwarding correspondence and action items (with the required background information) to the appropriate staff when required
• Responsible for assistance with OCCA manpower efforts to include submission of civilian onboarding/offboarding paperwork to request network access government furnished equipment and peripherals provide access to email distribution groups update internal information rosters update organizational charts and coordinate introductory meetings with OCCA leadership and staff

SUPERVISION: This position has no supervisory responsibilities.

EDUCATION AND/OR EXPERIENCE:

• Bachelors degree substitution of a bachelors degree is allowable if the personnel have ten years of related work experience in addition to the three years of experience required for this category
• Superior oral and written communication skills

COMPUTER SKILLS:

• Microsoft Office Products including but not limited to Outlook Teams Word Excel Project Access etc. or the applicable software of record for the agency.
• Adobe Suite including but not limited to Acrobat Design Adobe Photoshop Adobe Illustrator Adobe Acrobat Adobe PageMaker Adobe Premier etc. or the applicable software of record for the agency.
• SharePoint Service Now and/or other task management systems.
• Or other designated software required to successfully perform the duties this task order requires.

COMPETENCIES: To perform the job successfully an individual should demonstrate the following competencies:

• Problem Solving Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; and uses reason even when dealing with emotional topics
• Written Communication Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information
• Diversity Shows respect and sensitivity for cultural differences; and promotes a harassmentfree environment
• Ethics Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values
• Planning/Organizing Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks if needed; and develops realistic action plans
• Professionalism Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitment

LANGUAGE SKILLS: Ability to read analyze and interpret governmental regulations. Ability to write reports business correspondence and/or procedure manuals. Ability to effectively present information and respond to questions from groups of managers clients customers and the general public.

MATHEMATICAL SKILLS: Ability to apply concepts such as fractions percentages ratios and proportions to practical situations.

REASONING ABILITY: Ability to define problems collect data establish facts and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit talk and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger handle or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop kneel crouch or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer photocopier and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS:SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG please contact Beth Rodriguez at

FOR PERSONS WITH DISABILITIES: If you are a person with a disability or a disabled Veteran and are applying for a job with SABG we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process please email Beth Rodriguez at and let us know the nature of your request and your contact information.

TO APPLY FOR THIS POSITION: Once you complete all steps we are notified of your completed application and we will review. For individuals who meet the requirements of the position we will contact you and arrange next steps in the interview process.

SABG is an Equal Opportunity/Affirmative Action Employer
Minorities/Women/Veterans/Disabled