School Secretary 1 - Elementary
School Secretary 1 - Elementary
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Salary Not Disclosed
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Job Description
Class Code: 7775
LOCAL DISTRICT CLASSIFICATION PLAN
CLASS TITLE: SCHOOL SECRETARY I ELEMENTARY
BASIC FUNCTION:
Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in routine administrative tasks and coordinate school office activities; perform public relations and communications services for the Principal.
DISTINGUISHING CHARACTERISTICS:
School Secretary I Elementary incumbents perform a variety of clerical and secretarial duties in a small to mediumsized school. School Secretary II Elementary incumbents perform a variety of clerical and secretarial duties in a large elementary school with a larger number of faculty student body enrollment and educational programs.
REPRESENTATIVE DUTIES:
- Coordinate a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports records and files relating to students staff budgets operations and activities.
- Serve as secretary to the Principal; compose routine correspondence independently; prepare type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive open and route mail.
- Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
- Provide information concerning school policies procedures actions activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
- Collect compile organize and record a variety of data related to attendance enrollment personnel payroll equipment inventory and student activities; prepare and maintain related records files and logs.
- Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
- Administer first aid to ill and injured students; contact the nurse parents or public safety agencies as appropriate.
- Register release or transfer students; complete enrollment information and database.
- Operate a variety of business equipment including typewriter calculator copiers computer equipment and other school office machines.
- Requisition receive store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
- Provide clerical assistance to faculty and staff as needed.
- Orient new and substitute teachers; provide directions keys and instructional materials.
- Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
- Modern office practices procedures and equipment.
- Recordkeeping techniques.
- Health and safety regulations.
- Correct English usage grammar spelling punctuation and vocabulary.
- Oral and written communication skills.
- Interpersonal skills using tact patience and courtesy.
- Telephone techniques and etiquette.
- Basic first aid techniques.
- Operation of standard office machines including computer equipment.
ABILITY TO:
- Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks.
- Perform public relations and communications services for the Principal.
- Add subtract multiply and divide quickly and accurately.
- Understand and follow oral and written directions.
- Compose correspondence independently.
- Complete work with many interruptions.
- Type at an acceptable rate of speed.
- Work independently with little direction.
- Establish and maintain cooperative and effective working relationships with others.
- Learn interpret apply and explain rules regulations policies and procedures.
- Operate a variety of office machines including typewriter computer terminal calculator and copiers.
- Understand and work within scope of authority.
- Maintain good public relations with students parents teachers and the public.
- Meet schedules and time lines.
- Plan and organize work.
- Train and provide work direction to others.
- Compile and maintain accurate records and prepare reports.
- Work confidentially with discretion.
- Communicate effectively both orally and in writing.
- Administer first aid to ill or injured students.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.
Salary Schedule:View salary schedule here.
Employment Type
Full-Time
