Facilities Co-ordinator

• You will be the first point of contact and monitor the day to day FM issues. Ensuring effective communication with staff and management as necessary and to agreed specifications timescales and costs.
• Production monitoring and maintenance of the security card access system for the business ensuring adequate security is maintained.
• Provide management and support for on site events.
• To assist with when required opening sorting and distribution of the post filing stationary stock control etc.
• You will coordinate the activities of contractors on site to ensure that all jobs are completed in a timely and efficient manner.
• Provide cover whenever necessary for reception in order to maintain continuity of service.
• To ensure that the company complies with Health and Safety legislation by carrying out basic tasks such as inductions work station assessments and monthly inspections as required.
• Acts as Emergency Coordinator in emergency evacuation procedures to ensure safety of staff.
• To raise POs through an automated finance system and process invoices for payment.
• Ensure that local and role specific Treating Customers Fairly requirements are met in line with key outputs.
• To effectively manage stakeholder expectations.
• To conduct daily site inspections utilising an excellent technical knowledge to ensure early fix and maintenance procedures are deployed.
• Working closely with the IT team to ensure all onsite IT/AV/Telephony issues are quickly identified and resolved.
• To provide support and assistance to all areas within the Property & Facilities function.

• PC literate with keyboard skills
• Competent in all relevant MS applications eg Word Excel and Power Point Outlook etc
• 12 months experience in an FM role or 23 years general business experience.
• Organisational Skills: Managing multiple tasks such as security card systems event support office moves and daily inspections requires strong organizational abilities.
• ProblemSolving Skills: Ability to quickly identify and resolve issues ensuring minimal disruption to business operations.
• Attention to Detail: Ensuring compliance with Health and Safety legislation processing invoices and maintaining security systems requires meticulous attention to detail.
• Leadership and Coordination: Acting as an Emergency Coordinator and managing onsite events and contractors necessitates leadership and coordination skills.
• Administrative Skills: Tasks such as raising purchase orders processing invoices and maintaining stock control require solid administrative capabilities.

Were really excited to announce that we have recently been awarded Top 10 Best Places To Work in The Sunday Times Awards 2024!

Vitality is a multiawardwinning UK insurance brand here to make the world a healthier happier place.

Weve been a purpose and valuesdriven business from day 1 long before it became fashionable. Our core purpose is to make people healthier and enhance protect their lives. Vitality pioneered sharedvalue insurance. We incentivise people to live healthier longer lives they benefit our business benefits and society benefits. Were successful because we attract develop and retain the best people and because we care.

At Vitality were committed to diversity and inclusion because its good for our employees for our business and for society. We welcome applications from individuals of all backgrounds experiences and perspectives.

Vitalitys approach to sustainability

Vitality is a business that drives positive change. We reward people for making and sustaining healthier choices. But healthy people also need a healthy environment. To learn more please visit our Careers page. #LIHybrid

If we are fortunate in receiving a high volume of quality applications we may need to close this vacancy early. If you are interested please submit your application as soon as possible.