Staff Services Assistant SR-13

Plans organizes and assists in administrative services; may supervise a clerical assistant; and performs other related duties as assigned.

Distinguishing Characteristics:

This class is distinguished by its responsibility for assisting in administrative services in support operations and activities in a division including significant participation in budgetary and fiscal matters purchasing contracts personnel and other administrative functions.

The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Drafts budget estimates for supplies and equipment in the required format for discussion and revision with division head;
• Proposes expenditure plan for approval based on allotment;
• Establishes recordkeeping of encumbrances and expenditures reports possible shortfalls etc.;
• Maintains fund expenditure controls on County projects;
• Reviews requests for payment insuring charges to the appropriate projects and accompanied by appropriate documentation and approvals;
• Manages and maintains all files in the division;
• Assists unit staff in preparing reports project specifications change orders etc.;
• May serve as secretary to advisory commissions and committees as necessary;
• May take and transcribe minutes of meetings and hearings; insures that agendas announcement of meetings and notifications of affected persons are completed and in compliance with laws ordinances rules and regulations;
• Maintains control on correspondence requiring response;
• Maintains operating manuals;
• May supervise others;
• Performs other related duties as assigned.

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three 3 years of office and administrative work experience which would have included records and file maintenance document processing and related services and responsibility for budget preparation or fiscal recordkeeping or inventory control or personnel services.

License Requirement: Possession of a valid motor vehicle drivers license equivalent to State of Hawaii Type 3 may be required for specific positions.

Knowledge of: Office practices and procedures including records maintenance and filing document processing and related services; the use and operational maintenance of standard office equipment; administrative services including fiscal recordkeeping purchasing inventory and personnel recordkeeping.

Ability to: Plan organize and carry out a variety of basic administrative service functions and activities; learn budget preparation and expenditure control; learn and understand office automation; understand general organization functions and activities; deal with a variety of administrative services and seek advice and assistance as necessary; deal effectively with staff and schedule and coordinate work in order to meet established deadlines; give and receive oral and written instructions and direct the work of others as required.

Selective Certification: Certain positions allocated to this class may be required to take dictation at a minimum rate of 80 words per minute.

Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

APPLICATIONS MAY BE FILED ONLINE AT: you have never applied for a job using the NEOGOV system you must create an account. You will need a username password and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore See resume is NOT an acceptable response under the Work Experience section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete.

EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY

The above examination is being given on an opencompetitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.

AN EQUAL OPPORTUNITY EMPLOYER

The County of Maui does not discriminate on the basis of race sex sexual orientation age religion color ancestry national origin disability marital status pregnancy arrest and court record assignment of child support national guard participation or any other basis covered by state or federal laws governing nondiscrimination

PreEmployment/PostOffer Drug Screening Test: All applicants who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a preemployment/postoffer drug screening test as a condition of employment. There is no retesting or reevaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Personnel Services Email: