Executive Assistant to City Council

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

The City Clerks Office is seeking a highly skilled motivated individual to join our collaborative and dedicated team. Guided by our vision connecting customers to resources through transparent innovative and exceptional service we strive daily to be honest and transparent in our actions remain curious seek and respect all voices and opinions and present the best and most authentic version of ourselves in our service to the community City Council city leadership and staff. If this aligns with your values we are looking for you!

The Executive Assistant to City Council is a dynamic and multifaceted role that operates under the direction of the City Clerk providing highlevel confidential executive support to the sevenmember elected City Council. This position requires exceptional professionalism discretion and diplomacy in managing highly sensitive and complex matters. As one of two Executive Assistants serving the Council this role is integral to ensuring the seamless of daily operations while fostering strategic engagement between the Council and its stakeholders.

The ideal candidate will possess strong communication coordination and interpersonal skills with the ability to engage effectively with a broad range of stakeholders including internal staff professional organizations regional partners elected officials and external agencies. This role demands extensive experience in executivelevel administrative support delivering exceptional customer service to constituents stakeholders and staff. Additionally the Executive Assistant is expected to contribute innovative ideas and initiatives that enhance Council engagement and operational efficiency.

This position requires attendance at regularly scheduled City Council meetings.

• Cultivate and maintain strong working relationships with Councilmembers fostering collaboration and effective communication.
• Oversee logistics and provide executive support for weekly City Council meetings including welcoming guests preparing speakers addressing attendee inquiries and supporting the City Clerk.
• Serve as a strategic liaison between the City Council city staff and the community ensuring seamless coordination and responsiveness.
• Maintain strict confidentiality and discretion in all communications.
• Manage interactions and communications on behalf of the Council assessing inquiries providing information and directing requests to appropriate staff or external partners; highlevel of discernment is essential to distinguish between operational and legislative matters.
• Prepare and draft official memoranda and correspondence on behalf of Councilmembers.
• Strategically coordinate meetings and briefings ensuring Councilmembers have the necessary context and information for informed decisionmaking.
• Facilitate complex travel arrangements for Councilmembers ensuring adherence to adopted policies and procedures.
• Coordinate logistics for events involving Councilmembers including public engagements media appearances receptions speaking engagements visits from dignitaries and collaborations with local and regional partners.
• Oversee the maintenance and organization of Council records ensuring compliance with public records laws and coordinating responses to records requests.
• Manage and update internal and external communication platforms to enhance accessibility and transparency.
• Prepare and deliver presentations and training sessions on Council protocols to staff and stakeholders.
• Oversee technical onboarding and offboarding process for elected officials.
• Execute highlevel special projects and assignments as needed contributing to the strategic goals of the City Clerks Office.
• Drive process improvement initiatives within the City Clerks Office to enhance efficiency and service delivery and champion the mission and vision of the City Clerks Office.

Education Experience and Other Requirements

• Graduation from a college or university with a degree in business public administration/policy or another related field preferred.
• Five or more years of experience in providing high level administrative support to elected officials or executive level staff
• Working for multiple elected officials or executive staff simultaneously preferred
• Or any equivalent combination of education experience and training that provides the required knowledge skills and abilities.

Knowledge Skills Abilities and Competencies

• Ability to communicate effectively both verbally and in writing.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Demonstrated attention to detail a strong work ethic and commitment to followthrough.
• Flexibility to adapt to changing priorities and work independently with minimal supervision.
• Ability to demonstrate professionalism in communication with Councilmembers staff and the public.
• Ability to work independently on complex and confidential tasks compose effective and accurate correspondence and deal with nonroutine and complex tasks.
• Ability to communicate sensitive topics in an effective and courteous manner.
• Ability to exercise sound judgment initiative and problem solving.
• Ability to work as a team member understanding the necessity of proactive communication.
• Must be organized with the ability to prioritize multiple competing tasks and work well under pressure.
• Knowledge of Business English and legal formats and terms.
• Knowledge of the operation of standard office equipment and software applications utilized by the City including Microsoft 365 email document management complex calendar management SharePoint etc.
• Key Competencies
  • Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency high energy and enthusiasm;
  • Decision Quality: Making good and timely decisions that keep the organization moving forward;
  • Nimble Learning: Actively learning through experimentation when tackling new problems using both successes and failures as learning fodder;
  • Manages Complexity: Making sense of complex high quantity and sometimes contradictory information to effectively solve problems;
  • Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.

Work Environment

• Inperson Monday through Friday at city hall; after probationary period there may be potential for some occasional hybrid work.
• Must attend regular and special meetings of the City Council which typically occur in the evenings.
• Must be capable of working effectively in a lively office setting with frequent visitors and interaction with Councilmembers and city staff.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks including at least one prior supervisor.
• Some positions may require completion of a criminal background checkprior to start employment
• Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office ator .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the EVerify program. Learn more about the EVerify program.

any technical difficulties with your application please contact the NEOGOV support line at.

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