Purchasing Specialist II
Purchasing Specialist II
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$ 48239 - 55916
1 Vacancy
Job Description
Description
JOB SUMMARY
The Purchasing Specialist II will have the main responsibility for all the functions handled by the Purchasing Specialist I as well as coordinating with Fiscal to support monthend processing and supporting all purchasing needs agencywide. The Purchasing Specialist II reports directly to the Purchasing Manager and indirectly to the Accounting Controller and Chief Financial Officer.
Pay Grade: P28
Salary: $48239.99 $55916.21Duties
ESSENTIAL JOB FUNCTIONS:
- Oversees the process of obtaining vendor pricing information for products and services as well as the determination of the optimum supplier in terms of price quality and delivery to procure equipment supplies services or part in accordance with agency policy.
- Responsible for investigating and researching best value for the procurement of goods regarding quality and price.
- Oversees processing of requisitions research processing of purchase orders and blanket purchase orders for supplies/equipment; ensures all required information is accurate complete and submitted to the appropriate authority in a timely manner. If Sole Source purchase; ensures sole source (F034 form and documentation are included with requisition; assign sole source tracking number and update Sole Source spreadsheet. If a Contract purchase ensures contract numbers are verified with as a current and valid contract.
- Provides procurement support and services for department users to determine means and methods for requesting and completing procurement orders of commodities materials supplies vehicles and equipment.
- Monitors supplier performance and resolving issues and concerns.
- Utilizes a variety of analytical techniques to solve problems.
- Oversees all aspects of online purchases to ensure items are ordered and received; verification of deliveries are addressed with requester in accordance with agency policy.
- Responsible for all credit card related purchases providing all receipts and supporting documentation to the Fiscal team for monthly credit card statement reconcilement.
- Responsible for all purchases for the SRO and School Safety units to ensure all purchases are properly segregated by fund unit and aligned with the separate budget and funding received to support the SRO function for Clay County District Schools.
- Responsible for purchasing and supporting the Grant Unit for any products and/or services needing to be procured with grant funding and providing all purchasing supporting documentation to the Grant Unit in compliance with reimbursement requirements.
- Oversees all aspects of receipt and or return of goods and supporting documentation for online purchases.
- Oversees vendor management and vendor file maintenance per agency policy; ensures F070 form is complete with copy of vendor W9.
- Assists in the quarterly biannual and annual audits of inventory held in various departments under the supervision of the Purchasing Manager and Accounting Controller.
- Assists Purchasing Specialist I with making suitable travel arrangements and conference registration as needed or as requested by an approved authority taking into consideration agency policies/procedures concerning travel airline/hotel/rental car availability and rates and the requestors schedule to ensure that the requestor is able to achieve his/her goals in the most safe and economically feasible manner possible.
- Supports the Purchasing Specialist I with accurate travel database detailing and all pertinent travel documentation including booking dates travel dates hotel and car rental reservations airline tickets phone numbers and all other related documents.
- Successfully handles multiple projects simultaneously.
- Issues gas cards to personnel on official travel; accurately documenting gas card information in the GATE Fuel spreadsheet and GATE Fuel card binder.
- Provides training for staff/volunteers in compliance with all applicable purchasing local state and federal statutes and regulations.
- Work with leaders in our organization to understand the needs of our organization and ensure we achieve our procurement goals in a timely manner.
- Utilize a variety of analytical techniques to solve problems.
- Ensures continuity and operational efficiency is obtained through accurate and timely dissemination of information consistent with agency policy and procedures.
- Establishes working relationships with vendors through in person meetings phone and email communications; discusses and resolves problems regarding delayed goods and services delivery; returns damaged or incorrect items to vendors and processes necessary documents for credit.
- Displays a strong personal commitment to successfully completing work timely and of good quality.
- Thoroughly analyzes conditions and reaches independent decisions.
- Processes applicable incoming and outgoing documents and/or files in a timely manner consistent with supervisory direction and/or agency policies/procedures.
- Participates in crosstraining with other coworkers; assists those coworkers when the need arises and learns new tasks by working together as a team.
- Reports identified or potential maintenance safety and/or noncompliance findings hazards and incidents to the appropriate personnel and/or department.
- Timely completes all assignments special projects and budgetary requirements (if applicable) as directed adhering to applicable agency policies.
- Adheres to leave and attendance policies including punctual arrival and completing full shifts. Informs the supervisor about illness or untimely incidents reports overtime hours worked and timely submits timesheet attendance and leave requests.
- Regularly checks assigned mailbox phone calls PowerDMS and email messages responding promptly and professionally.
- Makes Purchasing Manager and Controller aware of anything noteworthy accomplishments challenges or issues.
- Responds to supervision guidance direction and feedback in a receptive manner and in accordance with agency policies.
- Conducts themselves in a polite helpful courteous ethical and professional manner abiding by the established code of ethics and demonstrates a courteous and professional image when engaged in any activity with the public.
- Cultivates positive working relationships with colleagues and other agency units to enhance work area output and services in line with agency policies.
- Demonstrates an understanding consideration and respect of cultural religious and gender differences when interacting with the public and coworkers.
- Prepares/conducts and actively participates in jobspecific training.
- Performs other duties as assigned.
Qualifications and Requirements
QUALIFICATIONS:
Minimum Education Experience and Requirements:
- Associates Degree or course work in Business Administration Public Administration Accounting or related field; and
- Minimum of three 3 years of responsible experience in Purchasing or related field preferably in a governmental organization.
- An equivalent combination of education training and experience that provides the required knowledge skills and abilities.
- Proficient typing skills; at least 50wpm.
- Proficient in Microsoft office products
- Speak and understand the English language
- The following items (or authorized equivalents) may be required at various steps in the application process:
- Drivers License
- Birth Certificate
- Social Security Card
- Form DD214 for all periods served in the military
- GED or High School Diploma and Sealed Transcripts from the highest level of education
- FDLE Authority for Release (notarized)
Supplemental Information
Salary is negotiable for fulltime positions prior to initial hire if requested based on verified experience up to step five 5 of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions.
Benefits for full time positions include Florida Retirement System a full suite of very affordable health/life/dental/vision benefits ancillary insurance policies college reimbursement and more. Benefits are effective the 1st of the month after a full 30 days worked. For more information on benefits please visit duration of the selection process may range from one 1 to three 3 months and may vary based on the number of applicants and/or urgency of filling the vacancy.
Applicants are reminded to take note of the close date listed on this job posting. Interviews are not typically requested prior to this date.
If accommodations are required throughout any portion of the hiring process please contact our Human Resources team at.
All positions at the Clay County Sheriffs Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates personal lives may be explored during this process (including driving drug usage criminal employment and residential histories).
Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.
Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days.
This posting has been reviewed by Human Resources and found to be job related and nondiscriminatory. If you are interested in this position please submit your electronic application athttps:// Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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